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Executive Assistant

2 months ago

Oklahoma City, Oklahoma, United States ASM Global Full time
Job Summary

ASM Global is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and operational support to the Director of Sales, Director of Events Services, and the Sales, Marketing and Event Services team.

Key Responsibilities
  • Administrative Support
    • Draft and compose routine correspondence, reports, and other documents in a timely and accurate manner.
    • Receive, screen, and log telephone calls and visitors in a professional manner.
    • Route and file incoming and outgoing correspondence, ensuring timely replies and/or action.
  • Event Support
    • Maintain accurate records and files, including those contained in the event booking software VenueOps.
    • Assist with data entry in VenueOps and gather required information for event settlements.
  • Office Operations
    • Maintain and order necessary supplies, materials, and services for the facility.
    • Provide assistance with client relations and Marketing & PR activities as assigned.
  • Communication and Collaboration
    • Participate in Sales meetings and Event Services meetings, taking minutes and answering pertinent questions as applicable.
    • Update spreadsheets, sales reports, and maintain accurate records per company standards.
Requirements
  • Education and Experience
    • High School diploma or GED equivalent.
    • A minimum of one (1) year experience in an administrative support position; or an equivalent combination of education and experience.
  • Skills and Abilities
    • Excellent customer service skills.
    • Ability to type accurately at a proficient speed.
    • Organize and prioritize work to meet deadlines.
    • Work effectively under pressure and/or stringent schedule and produce accurate results.
Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.