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Financial Operations Accountant

2 months ago

Tiffin, Ohio, United States Heidelberg University Full time


The Financial Operations Accountant is responsible for managing student tuition transactions, processing vendor invoices, and delivering exceptional customer service to students, faculty, and staff.

This role will support the Business Office Manager in overseeing the preparation of student statements, collections, and student refunds. The Financial Operations Accountant will also aid in accounts payable and grant management processes.

SUPERVISION RECEIVED:
Operates under the general guidance of the Business Office Manager.

SUPERVISION EXERCISED:
No supervisory responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for collaborating with the collection agency to deposit checks and/or prepare requisitions monthly. This includes posting payments to student accounts and updating records within the financial system.

Handle disputes received from the collection agency.

Process Parent Plus Loans issued by Financial Aid prior to student refunds and other financial aid disbursements.

Manage weekly student refunds and process requests as needed.

Assist the Business Office Manager in applying financial holds as necessary throughout the semester.

Establish daily processes to accurately determine student billing.

Collect, organize, and verify the accuracy of financial data before entering Accounts Payable.

Ensure data entered matches the information provided to the department.

Maintain comprehensive records of all data entered into the financial system.


Communicate effectively, both in writing and verbally, with various vendors, contractors, and service providers to address billing issues, resolve discrepancies, and manage accounts.

Maintain accurate vendor records.


Respond to inquiries from business office calls from staff, faculty, and students, providing information or directing them to the appropriate personnel.

Clearly communicate policies and procedures regarding reimbursements, advances, and payables to faculty, staff, and students.

Process invoices and generate checks and direct deposits for timely payments.

Manage grant checks and auto withdrawal requests for appropriate deposits.

Record indirect cost allocations and match journal entries.

Oversee accounts payable and receivable activities for grant subcontracts.

Collaborate with grant project directors to set up grants for financial processing and reporting.

Provide regular reports to grant stakeholders.

Monitor time and effort for accurate reporting.

Ensure compliance with internal policies related to grant funds.


Perform other duties as assigned in support of the Business Office as directed by the Business Office Manager.

Requirements

CORE VALUES AND PERSONAL ATTRIBUTES:


Core values - exemplifies leadership values of integrity, honesty, humility, transparency, respect, diversity, caring, loyalty, and accountability in all work.


Intellectual dynamism - demonstrates mental sharpness and capability.

Self-awareness - learns from successes and mistakes.

Personal development - seeks feedback to enhance managerial behavior.

Peer collaboration - promotes teamwork across the organization.

Team spirit - works effectively as a dedicated team member.

Constituency focus - completes tasks to meet the expectations of various stakeholders.

Community engagement - brings enthusiasm and energy to the campus and surrounding community.

MINIMUM QUALIFICATIONS:


Education and Experience:
(A) Associate's degree and/or certification in accounting, business management, finance, or a related field; and

(B) One (1) year of relevant financial experience; or

(C) An equivalent combination of education and experience.

Preferred

Education and Experience:
(A) Bachelor's degree in accounting, business management, finance, or a related field;

(B) Two (2) to three (3) years of progressively responsible experience; and/or

(C) Prior experience with integrated financial software systems.

Necessary Knowledge, Skills, and Abilities:
Extensive knowledge of computers and electronic data processing, including spreadsheets and word processing; proficiency in operating office equipment.

Ability to gather, analyze, and interpret data.

Ability to communicate clearly and concisely, both verbally and in writing.

Knowledge of university financial processes and policies. Ability to maintain confidentiality regarding sensitive data and records.

Ability to establish and maintain working relationships with faculty, staff, and students.

Ability to exercise sound independent judgment when addressing inquiries and directing them to the appropriate supervisor if necessary.


Ability to manage multiple tasks and projects simultaneously while meeting deadlines.


Ability to anticipate the information needs of faculty and staff related to grants and respond to new situations effectively.


Must demonstrate a high level of accuracy and attention to detail.

Excellent interpersonal, problem-solving, and organizational skills.

Ability to quickly learn new software and technologies.

Knowledge of basic accounting principles; familiarity with federal grant accounting standards is a plus.

TOOLS AND EQUIPMENT USED:

Familiarity with various office equipment, including personal computers, spreadsheet and word processing software, adding machines, fax machines, copiers, telephones, scanners, and printers.


PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

While performing the duties of this job, the employee is frequently required to use arms, hands, and fingers to operate and manipulate equipment typically found in an office environment.

The employee may frequently be required to walk, sit, stand, talk, and hear.


The employee must frequently lift and/or move up to ten (10) pounds and occasionally lift and/or move more than twenty-five (25) pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Mental demands may include occasional stress while performing job duties.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.


While performing the duties of this job, the employee frequently works in an office setting. The noise level in the work environment is moderately quiet.