Law Firm Administrative Assistant
2 weeks ago
Office Operations Coordinator
Job Summary:We are seeking an experienced Office Operations Coordinator to join our team at Wood, Smith, Henning & Berman LLP. This is a full-time position working Monday-Friday, 8:00 a.m. – 5:00 p.m., with a salary range of $45,000 - $60,000 per annum.
About the Role:The successful candidate will be responsible for coordinating office operations, including:
- Document Management: assisting with document management, file organization, e-filing, document downloads/uploads
- Trial Preparation: creating trial binders, making copies, etc.
- General Administration: assisting attorneys and staff with daily tasks, greeting clients and guests in a professional manner, replenishing kitchen supplies, and maintaining orderliness
- Mailing and Scanning: processing incoming and outgoing mail, scanning, copying, and saving documents
- Conference Rooms: setting up and tearing down conference rooms for depositions and meetings
To be successful in this role, you will need:
- Experience: minimum of 1 year law firm experience
- Skills: proficient in MS Office (specifically, MS Word, MS Excel & Outlook)
- Prioritization and Organization: ability to prioritize work, handle multiple tasks, and maintain organization
- Teamwork and Communication: excellent communication skills, both verbal and written, and a positive attitude
- Reliability and Responsibility: reliable and responsible, with exceptional attendance
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