Administrative Support Specialist

4 weeks ago


Phoenix, Arizona, United States Trulieve Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to our Retail Maintenance team. In this role, they will assist the Senior Project Manager in various tasks involving purchasing, vendor onboarding, and communication with external departments. The ideal candidate will possess strong time management skills, excellent communication abilities, and a proactive approach to problem-solving.

Key Responsibilities

  • Communicate regularly with external department leaders to ensure seamless collaboration and effective issue resolution.
  • Utilize SAP to complete purchasing tasks efficiently and accurately.
  • Provide weekly updates to retail stores on upcoming maintenance trips to ensure timely preparation and execution.
  • Manage, sort, and prioritize Outlook email to minimize distractions and maximize productivity.
  • Organize retail trip expenses in Concur to ensure accurate tracking and reimbursement.
  • Create capital expenditure submittals for large projects to facilitate timely approval and implementation.
  • Set up new vendors as needed to ensure smooth onboarding and integration.
  • Assist in vendor spend analysis to identify areas for cost savings and process improvements.
  • Provide general support to employees and supervisors to ensure a positive and productive work environment.

Requirements

  • 1+ Years of proven management, administrative, or assistant experience.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
  • Proficient in MS Office, Smartsheet, and SAP (ERP System) for use of purchasing requisitions.
  • Knowledge of accounting, data, and administrative management practices and procedures.
  • Knowledge of clerical practices and procedures.
  • Developed business and management principles.
  • Computer skills and knowledge of all office software packages.
  • High School Diploma or equivalent.
  • Must be a minimum of 21 years of age (or minimum of 18 years of age in CT, PA, and WV).
  • Must successfully complete a comprehensive background screening.

Additional Requirements

  • Must be able to push, pull, move, and/or lift a minimum of 50 lbs. to a minimum height of 5 feet and able to push, pull, move, and/or carry such weight a minimum distance of 50 feet, with or without mechanical assistance.
  • Must be able to work seated/standing as appropriate at workstations for extended periods of time, maintain body equilibrium while climbing ladders, stairways, stopping, kneeling, crouching, and reaching, and use hands/fingers to hold, grasp, turn, pick, pinch frequently/constantly to complete tasks.
  • Must be able to handle organic matter daily, able to wear PPE as appropriate (eye, face, hand, arm, head, foot, body, fall protection), and able to be exposed to hot, cold, wet, humid, or windy conditions while wearing PPE (95 degrees or greater).
  • Must have visual acuity with/without job aids to perform activities such as; reading, viewing a computer terminal, visual inspection involving small parts/details. Clarity of vision at 20 ft or more in day and night/dark conditions.
  • Must be able to speak and communicate verbally at conversation levels with co-workers, vendors, etc. (Moderate noise).

Salary will be commensurate with experience. A comprehensive benefits package including paid time off is offered with this position. This position will work an average of 40 hours per week and will be available "after hours" if an emergency situation should arise.

Trulieve provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state or local laws.

Nearest Major Market: Phoenix



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