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Administrative Support Specialist

2 months ago

Phoenix, Arizona, United States Bowhead Full time
Job Summary

Bowhead is seeking a highly organized and detail-oriented Administrative Support Specialist to provide Document Management Support Services to the Office of Principal Legal Advisor (OPLA). The successful candidate will be responsible for maintaining and organizing files, managing mail, scanning documents, and entering/uploading data into PLAnet (OPLA's electronic alien file repository).

Key Responsibilities
  • Maintain and organize files, both physical and electronic, in a secure and compliant manner.
  • Manage mail, including paper and electronic correspondence and packages, and ensure timely distribution to the appropriate personnel.
  • Scan documents and enter/upload data into PLAnet, including but not limited to, the recording of receipt of motions, notices of appeal, briefing schedules, and court decisions.
  • Conduct research and draft documents as required.
  • Perform general clerical duties, including but not limited to:
    • Interfile correspondence in case files.
    • Shelve/re-shelve files as appropriate.
    • Utilize the National File Tracking System (NFTS) to locate files and for internal and external file transfers.
    • Assist with Freedom of Information Act (FOIA) requests.
    • Route or file materials that concern legal or specialized matters (e.g., briefs, correspondence, exhibit packets).
    • Comply with ICE and NARA (National Archives and Records Administration) General Records Schedule document retention standardization policy and procedures.
Requirements
  • High School Diploma or equivalent required.
  • Minimum of one (1) year experience in an administrative office environment required.
  • Extensive computer/PC knowledge required, including spreadsheet software, word processing software, and knowledge of MS Office Suite.
  • Must be able to successfully pass a federal background investigation and pre-employment drug screen.
Physical Demands
  • Must be able to lift up to 35 pounds.
  • Must be able to stand and walk for prolonged amounts of time.
  • Must be able to twist, bend, and squat periodically.
Security Clearance

Must be able to obtain a security clearance at the DHS ICE T2 level.