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Record Management Specialist

2 months ago

Ann Arbor, Michigan, United States VETERANS HEALTH ADMINISTRATION Full time
Job Summary

This position is responsible for maintaining accessible records and providing efficient service for direct and indirect patient care by managing the receipt and scanning of health documents in a timely and accurate manner.

Key Responsibilities
  • Responsible for electronically scanning various health information documents into VistA Imaging and assuring that the scanned documents are associated to the correct patient or note (unless it is an Administrative or Clinical type document) in the CPRS.
  • Follow scanning procedures established by VHA/VA Directives and Handbooks, facility policies and standard operating procedures (SOPs), and training material.
  • Confirms record integrity and reviews the image quality in the VistA Imaging display.
  • Ensures regular quality checks and carried out according to prescribed timeframes and criteria.
  • Reviews documents for appropriate scanning criteria and ensures that all necessary medical/administrative information meeting the criteria is integrated into CPRS through the PC scanning software and hardware.
  • Maintains confidentiality of all electronic records and paper components of the health record.
  • Utilizes a computer to perform a wide variety of record keeping, correspondence, and tracking operations and performs timely filing, retrieval, and clerical duties associated with the retention, maintenance, disposition, guardianship and control of health records in both terminal digit and alphabetic filing systems.
  • Responsible for communicating/contacting daily, or as often as necessary, with other administrative and clinical staff members in order to locate/obtain health records.
  • Other duties as assigned.
Work Schedule

Monday - Friday 8:00 am - 4:30 pm

Telework

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework.

Requirements
  • You must be a U.S. Citizen to apply for this job.
  • Selective Service Registration is required for males born after 12/31/1959.
  • You may be required to serve a probationary period.
  • Subject to background/security investigation.
  • Selected applicants will be required to complete an online onboarding process.
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
  • Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP).
Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Interchange Agreement

Applicants must be eligible under the VA Interchange Agreement, having served continuously for at least one year in the other merit system under this interchange agreement.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Additional Information

This job opportunity announcement may be used to fill additional vacancies.

Pursuant to VHA Directive, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy).

Wearing a face mask is required when an exemption to the influenza vaccination has been granted.

HCP in violation of this directive may face disciplinary action up to and including removal from federal service.

HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties.

VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities.

HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities.

HPTs may be paid or unpaid and include residents, interns, fellows and students.

HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.