Executive Support Specialist

6 days ago

Reston, Virginia, United States SDRE Homebuyers Full time
Executive Assistant Opportunity at SDRE Homebuyers

We are seeking a highly organized and proactive Executive Assistant to support the executive team at SDRE Homebuyers, San Diego's fastest-growing residential real estate developer. The Executive Assistant will manage a wide range of administrative and executive support-related tasks, ensuring the smooth operation of the executive office.

Key Responsibilities:
  • Act as an extension of the CEO and Senior Leadership by embodying their attitude, knowledge, and preferences.
  • Schedule both in-person and virtual meetings, ensuring seamless coordination and communication.
  • Manage communications, including emails and messages, to maintain a high level of professionalism and discretion.
  • Arrange travel plans, including booking flights, hotels, and rental cars, to ensure timely and efficient travel.
  • Organize files and documents, maintaining a secure and accessible system for easy retrieval.
  • Prepare various forms and documents, including contracts, reports, and presentations, to support executive decision-making.
  • Report and track expenses, ensuring accurate and timely financial reporting.
  • Manage and prioritize multiple, simultaneous projects and assignments, adeptly handling competing demands and deadlines.
  • Welcome guests by greeting them in person or on the telephone, and handle requests and queries appropriately, maintaining a high level of customer service.
  • Maintain credibility, trust, and support with staff, and build relationships important to the success of the organization, acting with a high degree of discretion and confidentiality.
  • Plan on-site and off-site activities, retreats, and fun employee events, including locating venues, booking group travel, negotiating contracts, ordering swag, coordinating AV services, and working within budget.
  • Prioritize tasks, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadlines.
  • Analyze, negotiate, and review contracts related to subscriptions, materials, supplies, products, and services, managing quality and delivery, and monitoring expenses.
  • Schedule and coordinate meetings, book conference rooms, order catering, and ensure AV equipment is working properly, ensuring a seamless and productive meeting experience.
  • Maintain office supplies by managing inventory and ordering, ensuring a well-stocked and efficient office environment.
  • Prepare and clean the conference room, maintaining a professional and welcoming space for meetings and events.
  • Maintain the conference room schedule, ensuring accurate and up-to-date information for easy planning and coordination.
Qualifications:
  • Provide administrative and clerical support daily, ensuring a high level of productivity and efficiency.
  • Possess strong written and verbal communication skills, with the ability to build relationships and maintain confidentiality.
  • Demonstrate a thorough understanding of accepted business practices, with the ability to analyze and negotiate contracts.
  • Be proficient in Microsoft Word and Outlook, with basic skills in Microsoft Excel, and have the ability to quickly and effectively solve problems.
  • Exhibit excellent organizational skills and the ability to multi-task in a fast-paced working environment, with the ability to remain in a stationary position up to 50% of the time.
  • Have the ability to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
  • Some college education is preferred, with a strong desire to learn and grow with the company.
Benefits:
  • Competitive salary, with a range of $75,000 - $85,000 annually depending on experience.
  • Comprehensive health, dental, and vision insurance, ensuring a high level of wellness and security.
  • Retirement savings plan with company match, providing a secure financial future.
  • Opportunities for professional development and career advancement, with a strong focus on growth and learning.
  • Paid time off, ensuring a healthy work-life balance.

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