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Executive Support Specialist

2 months ago

Reston, Virginia, United States City Personnel Full time

We're seeking a highly skilled Executive Support Specialist to provide comprehensive support to our C-level Executives. As a key member of our team, you will be responsible for managing schedules, performing light accounting tasks, and handling various administrative responsibilities.

About the Role:

  • Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
  • Perform light accounting tasks such as invoicing, expense reporting, and basic bookkeeping.
  • Prepare and review financial documents to ensure accuracy and adherence to company policies.
  • Assist with office administration duties, including filing, data entry, and document preparation.
  • Act as a point of contact for internal and external communications, handling inquiries and routing them appropriately.
  • Organize and maintain office supplies and equipment, ensuring they are well-stocked and in working order.
  • Prepare reports and presentations as needed, ensuring they are completed accurately and on time.
  • Provide general support to senior management, including assistance with special projects and research.

Requirements:

  • Associate's degree in Business Administration, Accounting, or a related field, or equivalent experience.
  • At least 3 years of experience in an administrative support role, including a minimum of 2 years in a senior or executive assistant position.
  • Basic understanding of accounting principles, with experience in invoicing and expense tracking.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
  • Strong organizational skills with the ability to handle multiple priorities and tasks efficiently.
  • Excellent verbal and written communication skills.
  • High attention to detail and accuracy.
  • Ability to manage sensitive information with discretion and confidentiality.
  • Experience with calendar management, Itinerary building, and travel arrangements.

What We Offer:

A competitive salary and benefits package, opportunities for professional growth and development, and a vibrant and inclusive work culture focused on innovation.

About City Personnel:

We are a trusted local recruitment partner based in Providence, RI, connecting top talent with leading companies in Rhode Island and Southern Massachusetts. Our deep understanding of the local job market allows us to offer personalized support and outstanding opportunities.

Equal Opportunity Employer:

We do not discriminate against applicants due to race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us.