Legal Office Services Manager

3 weeks ago


Phoenix, Arizona, United States IST Management Full time
About the Role

We are seeking a highly skilled Site Operations Manager - Legal Office to oversee and perform all operations pertaining to office services and facilities support and people management.

Key Responsibilities
  • Office Services and Facilities Management: Manage mail services, shipping and receiving, facilities management, and work order system management, including vendor management, upkeep of common areas and supplies, records management, and administrative support.
  • People Management: Prioritize work and deploy staff as required to ensure customer needs are met, manage and train employees to develop a work environment that promotes high motivation and customer satisfaction, and ensure the proper and safe use of all equipment used by employees.
  • Client Relationship Management: Maintain effective written and verbal communications with both clients and employees, and accurately prepare and distribute management reports to the client in a timely and consistent manner.
  • Account Management: Proactively and consistently develop new procedures to improve the operation of the site and to lower operating costs, maximize productivity through efficient use of standard operating procedures, and manage the budget and control expenses.
Requirements
  • Experience: Two years' prior experience in office and facilities services team management in a legal or corporate office environment.
  • Education: High school diploma or GED required; authorization to work for any employer in the US required.
  • Skills: Professional appearance and demeanor, excellent communication skills both verbal and written, computer literacy, ability to operate in Microsoft Windows environment with ease, Internet savvy, ability to effectively work individually or in a team environment, competency in performing multiple functional tasks, ability to lift up to 55 pounds, and ability to walk and stand for extended periods of time.

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team.


  • Legal Assistant

    4 weeks ago


    Phoenix, Arizona, United States Internal Revenue Service Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Assistant (Office Automation) to join our team at the Internal Revenue Service. As a Legal Assistant, you will provide administrative and clerical support to attorneys and paralegals, performing a variety of tasks related to legal document preparation, filing, and record-keeping.Key...

  • Chief Legal Officer

    2 weeks ago


    Phoenix, Arizona, United States Larson Maddox Full time

    **Company Overview:**Larson Maddox, a leading independent power producer, is dedicated to developing, managing, and operating innovative power projects that prioritize sustainability and growth. With a strong focus on renewable energy solutions, the company is expanding its presence in the U.S. To support this growth, Larson Maddox seeks a seasoned attorney...


  • Phoenix, Arizona, United States Goldwater Institute Full time

    Job SummaryThe Goldwater Institute is seeking a highly organized and detail-oriented Legal Office Assistant to provide administrative support to the litigation team. The ideal candidate will have excellent organizational skills, the ability to multi-task, and a strong work ethic.Responsibilities:Manage and maintain legal files, documents, and...

  • Staff Attorney

    4 weeks ago


    Phoenix, Arizona, United States Community Legal Services Full time

    Job TitleCommunity Legal Services is seeking a Staff Attorney with 0-5 years of experience for its Central Phoenix Office. This position will work on agricultural worker related employment law issues such as wage, contract, and discrimination.This position requires a significant amount of travel and/or after hours work to visit low income agricultural...


  • Phoenix, Arizona, United States Pacific Office Automation Full time

    About Pacific Office AutomationPacific Office Automation is a leading document imaging and technology dealer with over 40 years of experience in office equipment and technology sales/service. With a strong presence in eleven western states, we have grown to over thirty branches, providing top-notch service to our customers.Job SummaryWe are seeking a skilled...


  • Phoenix, Arizona, United States Pacific Office Automation Full time

    Job OverviewPacific Office Automation is a leading document imaging and technology dealer with a strong presence in the western United States. Our company has a rich history of growth and success, with over 40 years of experience in office equipment and technology sales/service.We are seeking a highly skilled Kyocera Field Service Technician to join our...

  • Legal Receptionist

    1 month ago


    Phoenix, Arizona, United States LHH Recruitment Solutions Full time

    Job OverviewLHH Recruitment Solutions is partnering with a law firm in Phoenix, AZ to find a skilled legal receptionist to join their team. This is a full-time, in-office position with a pay range of $20-$22 per hour, depending on experience. The ideal candidate will have prior experience in the legal industry and excellent communication skills.Key...

  • Legal Secretary

    4 weeks ago


    Phoenix, Arizona, United States Litchfield Cavo LLP Full time

    About Litchfield Cavo LLPLitchfield Cavo LLP is a premier insurance coverage and litigation defense law firm that prioritizes client service above all else. Founded in 1998, our firm operates out of 23 offices across the country, serving clients in over 36 states nationwide.We are seeking a highly skilled Legal Secretary to join our team in Phoenix, AZ. As a...

  • Legal Secretary

    4 weeks ago


    Phoenix, Arizona, United States Edward Jacobs Full time

    About Edward JacobsWe are a leading legal firm in New York, dedicated to providing top-tier advice and solutions to our clients.The RoleWe are seeking a highly skilled Legal Secretary to join our team. As a Legal Secretary, you will be responsible for managing attorney calendars, scheduling meetings, appointments, and court hearings. You will also be...

  • Legal Case Manager

    4 weeks ago


    Phoenix, Arizona, United States Wheeler Law, PLLC Full time

    We are seeking a skilled Legal Case Manager to oversee all aspects of case management at Wheeler Law, PLLC. The ideal candidate will be incredibly organized, with experience drafting legal documents, conducting legal research, and managing case files.The successful candidate will work with attorneys to prepare case files and documentation for trial,...

  • Legal Assistant I

    4 weeks ago


    Phoenix, Arizona, United States Matt Fendon Law Group Full time

    Job DescriptionThe Legal Assistant I at the Matt Fendon Law Group provides administrative and legal support to attorneys, ensuring the smooth operation of daily legal activities. This entry-level position involves assisting with case management, document preparation, scheduling, and client communications.Duties and Responsibilities:Assist attorneys with...

  • Legal Secretary

    4 weeks ago


    Phoenix, Arizona, United States Litchfield Cavo LLP Full time

    About Litchfield Cavo LLPLitchfield Cavo LLP is a premier insurance coverage and litigation defense law firm that prioritizes client service above all else. Founded in 1998, our firm operates out of 23 offices across the country, serving clients in over 36 states nationwide.We are seeking a highly skilled Legal Secretary to join our team in Phoenix, AZ. As a...


  • Phoenix, Arizona, United States Charles F. Myers P.A. Full time

    Job OverviewCharles F. Myers P.A. is seeking a highly motivated and organized legal assistant to join our team. As a key member of our estate planning department, you will be responsible for managing multiple tasks efficiently, maintaining client files and databases, and providing exceptional service to our clients.ResponsibilitiesAssist attorneys and...

  • Senior Legal Counsel

    3 weeks ago


    Phoenix, Arizona, United States Modern Law Full time

    We are seeking a highly skilled and experienced attorney to join our team at Modern Law. As a senior legal counsel, you will be responsible for providing quality legal services to our clients and working closely with our senior partners and administrative staff to ensure a successful outcome.Key Responsibilities:Prepare and review various legal documents,...

  • Legal Assistant I

    4 weeks ago


    Phoenix, Arizona, United States Midland Credit Management Inc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Legal Assistant to support our Legal and Operations teams during daily operations. This role will report to the State Managing Attorney and collaborate with a team of attorneys, paralegals, and legal assistants locally, domestically, and internationally.Key ResponsibilitiesScan, print, and...


  • Phoenix, Arizona, United States Fortify Legal Services Full time

    Job SummaryFortify Legal Services is dedicated to providing strong legal representation to individuals and businesses. As an Associate Litigation Attorney, you will be responsible for handling legal tasks such as drafting motions, preparing for court trials, conducting depositions, and providing general legal counsel.The firm primarily assists clients in...

  • Senior Legal Counsel

    4 weeks ago


    Phoenix, Arizona, United States Modern Law PLLC Full time

    Job Title: Senior Legal CounselJob Summary: We are seeking a highly skilled Senior Legal Counsel to join our team at Modern Law PLLC. As a Senior Legal Counsel, you will be responsible for providing quality legal services to our client base.Key Responsibilities:* Manage administrative assistants, paralegals, and law clerks* Draft correspondence, legal...


  • Phoenix, Arizona, United States Maricopa County Full time

    About the RoleWe are seeking a highly organized and detail-oriented Legal Support Assistant to join our team at Maricopa County. As a Legal Support Assistant, you will provide high-quality clerical services to our attorneys, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to attorneys, including preparing...

  • Deputy Director

    4 weeks ago


    Phoenix, Arizona, United States Maricopa County Full time

    About the PositionWe are seeking a dedicated and motivated Deputy Director to join our dynamic legal team at the Office of the Legal Defender. As a Deputy Director, you will play a vital role in providing significant input and guidance to the Director. In this function, you will have an opportunity to utilize your extensive legal background to provide...


  • Phoenix, Arizona, United States Pacific Office Automation Full time

    Job SummaryPacific Office Automation is a leading provider of document imaging and technology solutions. We are seeking a skilled Printer Field Service Technician to join our team in the Phoenix, AZ area.This is a field position with a possible territory near you, as we service all Greater Phoenix and surrounding areas.Key ResponsibilitiesTroubleshoot and...