Inventory Management and Administrative Specialist

2 weeks ago

Coos Bay, Oregon, United States Pacific Seafood Full time
Job Overview

At Pacific Seafood, we pride ourselves on delivering the finest proteins globally while fostering a culture of excellence and community. As a family-owned enterprise, we emphasize servant leadership and the growth of our team members, ensuring that performance is recognized and rewarded. Our core values—Teamwork, Productivity, Quality, and Excellence—guide our daily operations and interactions.

Position Summary:

The Inventory Control/Administrative Coordinator plays a vital role at our Charleston facility, focusing on the management and enhancement of inventory processes for all stock items. This role is perfect for individuals with strong analytical abilities, exceptional organizational skills, and a keen attention to detail. Additionally, this position encompasses various administrative responsibilities, including organizing, filing, and providing project support.

Key Responsibilities:
1. Inventory Management
  • Ensure accurate completion and filing of shipping and receiving documentation.
  • Track order progress and provide status updates as needed.
  • Coordinate with production teams and drivers regarding order status.
  • Conduct physical investigations on inventory discrepancies.
  • Maintain product quality standards and ensure proper inventory rotation.
  • Develop and uphold procedures to guarantee adherence to inventory control processes.
  • Perform regular cycle counts to monitor inventory levels.
  • Analyze discrepancies to identify root causes and formulate corrective action plans.
  • Match pick tickets with bills of lading and production documentation.
2. Procurement Assistance
  • Ensure timely procurement of materials while maintaining professionalism in all business transactions.
  • Calculate production needs and manage purchase order receipts.
  • Handle documentation related to vendor returns, product transfers, and purchase orders.
  • Reconcile accounts payable with purchase orders.
  • Process incoming invoices efficiently.
3. Administrative Support and Reporting
  • Create and manage databases and spreadsheets, generating reports as required.
  • Perform clerical tasks such as filing, data entry, and mail sorting to enhance organizational efficiency.
  • Assist with HR-related duties, including supporting applicants, addressing team member concerns, and managing daily timekeeping.

Qualifications:

Required:

  • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Teams).
  • High school diploma or GED.
  • A minimum of two years of relevant experience.

Preferred:

  • Associate or bachelor's degree in a related field from an accredited institution.
  • Familiarity with AS400 systems.
  • Strong data entry skills.

Compensation and Benefits:

At Pacific Seafood, your base salary is just one component of a comprehensive compensation package. We are committed to investing in our team members through a competitive rewards program that includes:

  • Health insurance options, covering medical, prescription, vision, dental, and life insurance.
  • Flexible spending accounts for health and dependent care expenses.
  • 401(k) retirement plan options with generous company profit-sharing contributions.
  • Paid time off for full-time team members, including sick days, holidays, vacation, and personal time.
  • Employee Assistance Program offering confidential counseling and support services.
  • Product purchase program for team members.

Pacific Seafood is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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