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Executive Assistant

2 months ago

Oakland, California, United States Scion Staffing Full time
Job Summary

We are seeking an experienced Executive Assistant to provide comprehensive support to our executive leadership team. The ideal candidate will have a minimum of 5 years of experience in a senior executive assistant role within a nonprofit or union setting.

Key Responsibilities
  • Provide administrative support to the executive leadership team, including scheduling meetings, coordinating travel arrangements, and managing calendars.
  • Maintain and manage the board of directors and executive council schedules, including scheduling meetings and appointments.
  • Serve as the primary point of contact, screening and directing phone calls, emails, and other communications to appropriate departments.
  • Prepare and edit correspondence, reports, presentations, and materials as needed.
  • Assist in preparing materials, agendas, and minutes for board meetings and committee meetings.
  • Act as a point of contact between the executive leadership team and internal staff, external stakeholders, and the public by managing inquiries and correspondence.
  • Help ensure adherence to organizational policies and procedures by monitoring and facilitating compliance in collaboration with the executive team.
  • Provide research, analysis, and support on special projects and initiatives, including drafting reporting, preparing presentations, and coordinating activities to support strategic objectives.
Requirements
  • A minimum of 5 years of experience as a senior executive assistant within a nonprofit or union setting.
  • Proficient in office management tasks such as scheduling, calendar management, and handling correspondence.
  • Ability to prioritize tasks effectively, manage multiple projects simultaneously, and maintain attention to detail.
  • Strong verbal and written communication skills to interact professionally with executives, colleagues, and external contacts.
  • Expert proficiency with MS Office Suite.
  • Ability to handle sensitive information with complete confidentiality and maintain discretion in all interactions and communications.
About Scion Staffing

Scion Staffing is a national award-winning Nonprofit staffing firm. We have successfully placed thousands of talented candidates with amazing opportunities. Our innovative team building and recruiting solutions bridge the gap in executive leadership searches, direct hire Nonprofit recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firm in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times.