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Administrative Legal Support Specialist

2 months ago

Dallas, Texas, United States PeopleShare Full time

Embark on Your Professional Journey with Us as a Legal Administrative Assistant
Are you ready to enhance your skills and gain experience in a dynamic business setting? Our entry-level position serves as a vital gateway for your career. As a Legal Administrative Assistant, you will immerse yourself in essential business operations, acquiring valuable skills and insights to advance your professional journey. This is your chance to begin your career in the legal and business sectors.
***PeopleShare is HIRING IMMEDIATELY ***Limited openings available - Apply now for qualified candidates.
Why Choose PeopleShare?
  • Our recruitment specialists are dedicated to matching you with the ideal job that aligns with your skills and aspirations.
  • Submit your application once and gain access to opportunities with numerous top-tier companies in various roles.
  • We maintain more local offices than any other hiring firm, facilitating your networking.
  • Enjoy weekly pay through direct deposit.
  • Receive coaching to help you excel in your interviews.
Position Details for Legal Administrative Assistant:
  • Compensation: $18.50 per hour
  • Weekly payment via direct deposit
  • Work Schedule: Monday - Friday, 8:30 AM – 5:30 PM
JOB OVERVIEW:As a Legal Administrative Assistant, you will handle a variety of operational responsibilities, including managing high-volume document duplication and imaging, overseeing mail systems, and supporting various office functions. Reporting directly to the Site Manager or Supervisor, you will ensure the efficient operation of office equipment, manage incoming and outgoing mail, and maintain inventory records. Your role may also involve customer service, meeting room arrangements, and light maintenance tasks.
Key Responsibilities for Legal Administrative Assistant:
  • Accurately process incoming mail from various carriers, ensuring accountability.
  • Utilize tracking systems to manage accountable mail efficiently.
  • Maintain detailed logs for mail counts and other important metrics.
  • Deliver mail across different floors, ensuring timely distribution.
  • Meet physical requirements, including lifting up to 50 lbs.
  • Assist with light maintenance tasks such as toner replacement and troubleshooting.
  • Operate high-volume copying machines and perform finishing tasks.
  • Utilize document imaging systems effectively.
  • Manage office tasks using software and email systems.
  • Conduct maintenance checks on office equipment and troubleshoot issues.
  • Maintain inventory records and distribute office supplies.
  • Coordinate service calls and respond to inquiries.
  • Handle shipping and receiving tasks, including calculating service charges.
  • Assist with meeting room setups and office relocations.
  • Perform occasional cleaning and light maintenance duties.
  • Operate various office equipment as needed.
  • Conduct filing duties, including archiving documents.
SKILLS AND COMPETENCIES:
  • Proficiency in computer skills is beneficial for potential career advancement.
  • Experience in operating office equipment and software systems.
  • Strong organizational and multitasking abilities.
  • Effective communication skills with customers and team members.
  • Attention to detail and accuracy in record-keeping.
  • Flexibility to work occasional overtime, including nights and weekends.
  • Physical capability to perform light maintenance tasks as required.

PHYSICAL REQUIREMENTS:
  • Walking, lifting, bending, and twisting are essential; standing and walking will be required throughout the day.
  • Dress code is business casual; no jeans, t-shirts, or tennis shoes.

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