Documentation Coordinator

2 days ago


Columbus, Ohio, United States Blue Star Partners, LLC Full time
Job Title: Documentation Specialist

Blue Star Partners, LLC is seeking a skilled Documentation Specialist to join our team. As a key member of our documentation team, you will be responsible for preparing, editing, and maintaining various types of documentation, including reports, technical documents, records, and correspondence.

Key Responsibilities:
  • Prepare and edit documentation to ensure accuracy and consistency.
  • Maintain and organize numerical, alphabetical, chronological, and subject filing systems for easy retrieval of documents.
  • Keep detailed records of all documents, ensuring that files are updated regularly and accurately.
  • Assemble and compile documents for various purposes, ensuring completeness and adherence to standards.
  • Locate and remove file material upon request, ensuring quick and efficient access to necessary documents.
  • Review documents for accuracy, completeness, and compliance with company standards and regulations.
  • Collaborate with various departments to gather necessary information and ensure that documentation meets organizational needs.
  • Identify opportunities for improving documentation processes and implement changes to enhance efficiency and accuracy.
  • Train new employees on documentation processes and procedures to ensure consistency across the organization.
  • Ensure that all documentation complies with relevant legal and regulatory requirements.
Requirements:
  • High school diploma or equivalent; additional education or certification in documentation management is a plus.
  • 0-3 years of experience in documentation preparation, filing, and record-keeping in a professional setting.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.
  • Strong attention to detail with the ability to spot errors and inconsistencies in documents.
  • Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
  • Strong written and verbal communication skills to interact with various stakeholders and ensure clear and concise documentation.
  • Ability to identify and resolve issues related to documentation processes and systems.
  • Ability to handle sensitive and confidential information with discretion.
  • Ability to work effectively both independently and as part of a team.
Preferred Qualifications:
  • Certification in documentation or records management.
  • Experience in a particular industry, such as healthcare, legal, or technical fields, may be preferred depending on the company's needs.
  • Familiarity with industry-specific compliance standards and regulations related to documentation and record-keeping.


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