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Onsite Administrative Coordinator

2 months ago

Florence, South Carolina, United States AAM LLC Full time
About the Role

AAM LLC is seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our team. As a key member of our community management team, you will provide exceptional customer service and administrative support to our residents and staff.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to the Onsite Community Manager and other on-site staff members, including daily customer service, data entry, and record-keeping.
  • Community Engagement: Develop and maintain positive relationships with residents, homeowners, and other stakeholders to ensure a high level of customer satisfaction.
  • Event Planning: Assist with planning and executing community events, including setup and teardown.
  • Inspections and Maintenance: Conduct regular lot and common area inspections to ensure compliance with community regulations and standards.
  • Vendor Management: Work with vendors to provide direction and collect bids for community services and projects.
  • Record-Keeping: Maintain accurate and up-to-date association records, including meeting minutes, financial reports, and other relevant documents.
Requirements
  • Excellent Communication Skills: Possess exceptional verbal and written communication skills to effectively interact with residents, staff, and vendors.
  • Organizational Skills: Demonstrate strong organizational and time management skills to prioritize tasks and meet deadlines.
  • Technical Skills: Proficiently use computer programs and database systems, including Microsoft Office and other relevant software.
  • Customer Service Skills: Provide top-notch customer service and problem resolution skills to ensure resident satisfaction.
Work Environment

This is a full-time position working primarily in an office setting with occasional walking and driving through the community for inspections and events.