Business Operations Specialist

2 months ago


Florence, South Carolina, United States University of Colorado Full time

Job Summary:

The University of Colorado's Department of Family Medicine is seeking a highly skilled Business Services Professional to join their Research team. As a key member of the team, you will provide administrative support to the Vice Chair and Associate Vice Chair for Research, ensuring the smooth operation of their daily, monthly, and annual schedules.

Key Responsibilities:

  • Coordinate the overall management of the Research VC's schedules, including setting priorities, determining access, scheduling meetings, and arranging appointments.
  • Arrange and support travel arrangements, expense reports, and reimbursements for faculty and staff.
  • Provide administrative support for the department's research mission area, including organization of monthly department research meetings, participating in the research administration team, and coordinating events and needs of the research area.
  • Handle budgetary arrangements for various functions and events, with budgets of $5-15K per occurrence, and manage the use of an employer-issued procurement card.
  • Process reimbursements and invoices, scopes of work, and standing purchase orders through Marketplace and other University forms to support payment to external consultants and entities.
  • Manage and approve conference room reservations for 3rd floor Academic Office One DFM conference rooms and other locations on campus.
  • Support research faculty with publications, including referencing, formatting, mild editing, and submitting to journals, as well as updating CVs and federal biosketches.

Work Environment:

This role is eligible for a hybrid schedule of 2 days per month on campus and as needed for in-person meetings.



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