Receivables Management Specialist

2 weeks ago


Dania Beach, Florida, United States WHR HOLDINGS LLC Full time
Job Overview

Position Summary:

We are looking for a diligent individual with a background in Accounts Receivable to join WHR HOLDINGS LLC, a prominent player in the construction sector. This role is crucial for the efficient and precise handling of monthly customer AIA Billings. The ideal candidate will possess a strong mix of general accounting, accounts receivable, and billing expertise to support our specialized contracting operations. A proactive team member who can maintain high levels of efficiency and accuracy while managing multiple tasks is essential.

Key Responsibilities:

  • Oversee the timely billing process of AIA requisitions from initiation to completion.
  • Collaborate closely with the operations manager to ensure all necessary documentation is submitted promptly.
  • Verify the accuracy and consistency of all subcontractor/customer monthly applications.
  • Prepare and distribute all required Draw Documentation, including G702, G703, Draw Detail, Invoice/AIA Back-up, Subcontractor Lien Waiver, and Stored Materials Log/Back-up, ensuring deadlines are met.
  • Input billings into the accounting system accurately.
  • Monitor and follow up on payments to ensure timely collection.
  • Review Certificates of Insurance and Endorsements for completeness and compliance with business requirements.
  • Engage with contractors to confirm their policy coverage and address any cancellations as needed.
  • Assist in obtaining insurance coverages for various projects.
  • Complete additional tasks and projects as assigned.

Required Skills and Qualifications:

  • Strong analytical, problem-solving, and organizational capabilities.
  • A collaborative individual skilled in building relationships and coordinating project activities.
  • Ability to work effectively across various levels within and outside the organization.
  • Excellent verbal and written communication skills, with the ability to articulate ideas clearly.
  • Proficiency in Microsoft Office, particularly Excel.
  • Experience in research, filing, data entry, and maintaining accurate financial records.
  • Ability to prepare customer statements, invoices, and related documents.
  • Willingness to learn and contribute as part of the Accounting team by compiling and analyzing data.
  • Openness to taking on additional responsibilities to enhance knowledge of accounting and office operations.

Compensation:

Starting at $16.00 per hour and commensurate with experience.

Job Type:

Full-Time

Additional Requirements:

  • High school diploma or equivalent.
  • Basic understanding of accounting and financial principles.
  • Proficiency in mathematics and computer skills.
  • Strong communication skills, both verbal and written.
  • Organized, detail-oriented, responsible, and reliable.
  • High level of efficiency and accuracy in work.
  • Motivated to embrace new challenges and expand knowledge.
  • Experience in the construction industry is advantageous.
  • Understanding of Financial P&L and Balance Sheet is a plus.
  • Bilingual in English and Spanish is preferred.

Local candidates are preferred.



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