Accounting Manager

4 days ago

Peachtree Corners, Georgia, United States Aimbridge Hospitality Full time
Job Summary

The Accounting Manager is responsible for overseeing the smooth and efficient processing of accounting-related information and is familiar with standard operating procedures related to Human Resources and Loss Prevention as well as house rules according to Aimbridge Hospitality standards.

Responsibilities
  • Associate's degree and at least 3 years of related experience; or a Bachelor's degree and at least 1 year of related experience; or at least 5 years of progressive experience in a hotel or a related field.
  • Must be proficient in Windows operating systems, show the ability to manipulate and troubleshoot spreadsheets, type memos and reports, and handle basic PC problems.
  • Supervisory experience required.
  • Must be able to convey information and ideas clearly. Must be able to evaluate and select among alternative courses of action quickly and accurately.
  • Must work well in stressful, high-pressure situations.
  • Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
  • Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.
  • Must be effective at listening to, understanding, clarifying, and resolving the concerns and issues raised by co-workers and guests.
  • Must be able to work with and understand financial information and data and basic arithmetic functions.
Key Responsibilities
  • Maintains regular attendance in compliance with Aimbridge Hospitality standards as required by scheduling which will vary according to the needs of the hotel.
  • Maintains high standards of personal appearance and grooming which include compliance with the Aimbridge Hospitality dress code and wearing a name tag when working (per brand standards).
  • Approaches all encounters with guests and employees in an attentive, friendly, and courteous and service-oriented manner.
  • Maintains a warm and friendly demeanor at all times.
  • Complies at all times with the Aimbridge Hospitality standards and regulations to encourage safe and efficiently hotel operations.
  • Be familiar with the organization of Aimbridge Hospitality Hotels and know the function of each department.
  • Oversees the duties of General Cashier with responsibility for the daily reconciliation of Rooms, Food, Beverage, and House deposits as applicable.
  • Oversees and maintains the over/short log.
  • Maintains controls for all cashier banks in the hotel.
  • Posts all city ledger payments daily according to the Daily Mail Cash Receipts (DMCR).
  • Prepares all bank deposits 'due backs' and bank change orders according to Aimbridge Hospitality standards.
  • Maintains responsibility for the billing of accounts receivable daily.
  • Responsible for Hotel Credit Policy and detailed knowledge of Hotel receivables.
  • Maintains card file trace system for AR collection call process per SOP.
  • Conducts credit meetings twice monthly with General Manager.
  • Maintains a record of approved direct billing accounts.
  • Processes returned checks and credit card chargebacks according to Aimbridge Hospitality standards.
  • Performs the Accounts Receivable Balancing function at least once each month.
  • Maintains the Special Operating Account and the Petty Cash Fund according to Aimbridge Hospitality standards.
  • Voucher A&G and PT & EB invoices utilizing the Purchase Order and Checkbook Accounting procedures according to Aimbridge Hospitality standards.
  • Ensures that all hotel invoices are submitted to Corporate Accounts Payable weekly.
  • Performs the income audit on a daily basis using the income audit checklist to maintain and ensure the accuracy of the Income/Flash reports.
  • Reconciles credit cards daily.
  • Prepares and submits the Corporate Flash Report on the dates specified in the monthly CENTRAL ACCOUNTING calendar.
  • Completes monthly checklist and sends in month-end package according to CENTRAL ACCOUNTING calendar.
  • Monitors Guest Services and Night Audit agents' work for proper accounting procedures.
  • Oversees the training of all Night Auditors in regards to their accounting-related responsibilities.
  • Processes bi-weekly payroll and is prepared for transmission.
  • Ensures all new hire paperwork and any employee changes are processed on PAF'S and submitted in to Payroll on a timely manner.
  • Produces weekly productivity every Tuesday as required.
  • Computes worked hours for payroll compilation.
  • Ensures associates are at all times attentive, friendly, helpful, and courteous to all guests, all other employees, and management.
  • Property applies state and local laws affecting payroll, wage & hour taxes, etc.
  • Records requests for employee benefits and monitors use (i.e. vacation time, employee benefit room nights, sick time, etc.).
  • Maintains a professional working relationship and promotes open lines of communication with managers, employees, and other departments.
  • Familiar with all Aimbridge Hospitality's SOPs in Accounting, Human Resources, and Loss Prevention and house rules including appropriate hospitality terminology; encourages awareness among other hotel managers.
  • Attends weekly staff meetings and provides training on a rotational basis using the steps to effective training according to Aimbridge Hospitality standards.
  • Participates in required MOD coverage as scheduled.
  • Maintains confidentiality of sensitive information as appropriate.
  • Maintains and operates hotel systems according to Aimbridge Hospitality Standards.
  • Performs any other duties as requested by the General Manager.

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