Proposal Management Specialist

2 weeks ago


Shrewsbury, Massachusetts, United States UMass Med School Full time
Proposal Management Specialist

Position Overview:
As a key member of the UMass Med School team, the Proposal Management Specialist will play a crucial role in supporting the development, coordination, and submission of comprehensive proposals for various consulting projects. This position requires a detail-oriented individual who can manage multiple tasks efficiently while ensuring high-quality deliverables.

Key Responsibilities:
  • Proposal Development Support: Collaborate with the Proposal Strategy & Operations Manager to facilitate all phases of the proposal lifecycle.
  • Project Coordination: Create and maintain project timelines, schedules, and templates to streamline the proposal process.
  • Information Management: Monitor relevant procurement platforms for updates and manage the collection of necessary administrative documentation.
  • Meeting Facilitation: Organize and lead meetings, develop agendas, and document outcomes to ensure effective communication among team members.
  • Database Maintenance: Oversee the organization and updating of proposal content databases, ensuring easy access to past proposals, templates, and qualifications.
  • Proposal Formatting: Ensure all proposals are professionally formatted and adhere to client specifications and branding guidelines.
  • Quality Assurance: Assist in the editing and proofreading of proposal documents to maintain high standards of clarity and professionalism.
  • Client Interaction: Engage with clients post-submission to gather feedback and insights for continuous improvement.
  • Administrative Duties: Handle various administrative tasks related to proposal submissions, including document management and compliance checks.

Qualifications:
  • Bachelor's degree or equivalent experience in project management or related fields.
  • 0-2 years of experience in proposal management or similar roles.
  • Strong attention to detail and ability to manage multiple projects simultaneously.
  • Excellent organizational and time management skills.
  • Proficient in Microsoft Office Suite and capable of quickly adapting to new software tools.
  • Strong interpersonal skills with the ability to communicate effectively across various levels of the organization.
  • Ability to work independently and collaboratively in a remote work environment.

Join Us:
Become a vital part of our team at UMass Med School, where your contributions will directly impact our consulting initiatives and client relationships.

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