Executive Assistant

4 weeks ago


Highlands Ranch, Colorado, United States UDR Full time
Job Summary

UDR is seeking an experienced Executive Assistant to provide high-level support to the Senior Vice President – Acquisitions and Dispositions. The successful candidate will be responsible for managing the supervisor's calendar, composing complex documents, and arranging travel plans.

Key Responsibilities
  • Manage the supervisor's calendar and schedule appointments
  • Compose and prepare confidential correspondence, reports, and other complex documents
  • Arrange travel plans and itineraries, compile documents for travel-related meetings, and manage changes to travel in real-time
  • Create and maintain expense reports, review expense reports for policy compliance and processing
  • Prepare documents for signature by the appropriate party and notarize as needed
  • Read and route incoming mail, locate and attach appropriate files to correspondence to be answered by the employer
  • Coordinate and arrange internal and external meetings and conference calls, prepare agendas, and reserve and prepare facilities
  • Conduct research, compile, maintain, and type statistical reports, databases, and spreadsheets
  • Compose and type routine correspondence
  • Organize and maintain filing systems, file correspondence and other records, ensure protection and security of files and records
  • Greet scheduled visitors and accompany them to the appropriate area or person
  • Make copies of correspondence or other printed materials
  • Arrange programs, events, or conferences by arranging facilities and catering, issuing information or invitations, coordinating speakers, and controlling the event budget
  • Oversee special projects as assigned
Requirements
  • Bachelor's degree in business administration or equivalent
  • Minimum of five years' related experience as an executive-level administrative/secretary position
  • Proficiency in Microsoft applications
  • Valid driver's license
  • Notary preferred
Benefits
  • Medical, dental, vision plans
  • Medical flexible spending account
  • Dependent care spending account
  • Lifestyle spending account
  • Supplemental term life insurance
  • Critical illness plan
  • Supplemental short-term disability insurance/AD&D insurance
  • Voluntary long-term care insurance
  • 401(k) plan with company match

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