Administrative Support Specialist

3 days ago


Highlands Ranch, Colorado, United States Lord and Richards, Inc. Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Lord and Richards, Inc. As a key member of our support staff, you will provide exceptional customer service, administrative support, and marketing assistance to our team.

Key Responsibilities:
  • Provide warm and welcoming client experiences, including greeting guests and offering refreshments.
  • Answer phones, take messages, and connect calls for team members.
  • Confirm appointments and maintain our team calendar.
  • Listen to and understand client needs, responding promptly and professionally via phone, email, and mail.
  • Assist with meal preparation for leadership, order team and client lunches, and maintain a pleasant office environment.
Marketing and Communications Support:
  • Assist in creating professional communications and event materials in Word, PowerPoint, and our CRM system.
  • Follow up with prospects to confirm meeting details, ensure they received information, and request completed questionnaires.
  • Assist with proposal preparation, formatting, and printing.
  • Review and proof marketing materials, letters, and communication pieces.
  • Research, input, and organize prospect data in Salesforce CRM system, providing executive summaries of findings.
Office Support:
  • Organize incoming and outgoing mail and faxes.
  • Manage office equipment, printers, and telephones.
  • Maintain inventory and order office supplies and hospitality items.
  • Ensure the office appearance is maintained, including setting rooms for meetings and training sessions, stocking the refrigerator, and making coffee.

We offer a competitive salary range of $55-60K, plus full medical and dental benefits, a generous retirement benefit plan, and additional perks and bonuses for the right candidate.

Requirements include excellent written and oral communication skills, superior client relations skills, proficiency in Microsoft Office Suite, and the ability to work independently with high-level productivity.



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