Procurement Specialist

1 week ago

Addison, Illinois, United States Premier Mechanical Inc Full time
Purchasing Agent Job Description

Job Summary:

Premier Mechanical Inc is seeking a skilled Purchasing Agent to join our team. As a Purchasing Agent, you will be responsible for managing procurement activities, negotiating with suppliers, and ensuring the prompt delivery of quality products and services.

Key Responsibilities:

  • Manage procurement activities, including sourcing strategies and cost reduction initiatives.
  • Negotiate with suppliers to secure the best prices and services.
  • Ensure the prompt delivery of quality products and services.
  • Handle material orders and deliveries from the field using our inventory and local suppliers.
  • Match and post vendor POs and work orders daily in our procurement program.
  • Enhance and oversee purchasing and inventory systems.
  • Receive procurement requests from end users and fill orders from inventory or supply houses.
  • Negotiate supply prices and issue P.O.s.
  • Ensure all material is available before production in the warehouse or field.
  • Work with accounts payable to resolve purchase order and invoice discrepancies.
  • Verify and complete three-way matching of vendor invoices, receipts, and purchase orders.
  • Assess vendors and find new suppliers if needed, including creating a preferred mechanical vendor list.
  • Maintain and enforce purchasing policies.
  • Review bids, award contracts, and issue purchase orders.
  • Set up account/credit and terms.
  • Create a matrix of standard lead times for stock materials.
  • Communicate with vendors about order status and delivery dates.
  • Ensure supplies are in stock for production.
  • Contact and resolve issues with vendors, including returned goods.
  • Update inventory usage and receipts daily.
  • Manage an inventory system for maintenance items.
  • Prepare month-end inventory by the fifth working day of the month.
  • Predict future purchasing needs and costs.
  • Enter daily purchase orders into procurement software, communicate and resolve differences with PMs (Project Management).
  • Send a detailed spending report every two weeks to the Controller.
  • Send a projected inventory order for the upcoming month.
  • Make sure tax-exempt customers are not charged sales tax.
  • Help with special projects as they arise.
  • Work with shipping and receiving to arrange deliveries of received orders.
  • Cycle count inventory based on need level.
  • Provide and maintain a safe and clean work environment.
  • Perform other tasks and responsibilities as needed for efficient department operations.
  • Evaluate and choose vendors based on price, quality, service, support, and availability.
  • Negotiate contracts and pricing with suppliers for the best terms.
  • Develop and maintain relationships with suppliers and vendors for reliable and timely supply.
  • Process purchase orders and ensure correct documentation, including specifications, price, quantity, and delivery schedules.
  • Monitor and manage inventory levels to ensure availability of materials and products.
  • Coordinate with internal departments to forecast demand and schedule deliveries.
  • Review and analyze market trends to identify new suppliers and products and to forecast future price movements.
  • Conduct regular supplier performance evaluations to ensure quality and service standards.
  • Ensure compliance with purchasing policies and procedures and relevant laws and regulations.
  • Troubleshoot and resolve issues related to supply shortages, delivery delays, and quality discrepancies.
  • Develop and implement cost-saving initiatives and strategies to improve efficiency and reduce purchasing expenses.
  • Attend trade shows, conferences, and industry events to stay informed about new products and market conditions.
  • Maintain accurate and organized records of purchasing activities, including supplier information, contracts, and purchase orders.

Requirements:

Premier Mechanical Inc is an equal opportunity employer. We offer a competitive salary and benefits package. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply.

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