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Academic Records and Registration Coordinator

2 months ago

Irvine, California, United States Concordia University Full time
OFFICE OVERVIEW: The Registrar's Office is responsible for the creation and maintenance of official student records, including transcripts, and ensuring student eligibility for various academic activities.

POSITION SUMMARY: This role encompasses comprehensive management of registration processes for certificate, post-baccalaureate, and graduate programs, alongside oversight of Degree Works, the degree audit system. The responsibilities are integral to advancing the mission and vision of Concordia University Irvine.

KEY RESPONSIBILITIES:

To excel in this position, the individual must effectively manage the following duties:
Registration Duties:
  1. Oversee all facets of student records for certificate, post-baccalaureate, and graduate programs, including registration, withdrawals, graduation, program changes, and academic status.
  2. Develop and sustain course sections for post-baccalaureate and graduate programs within the Banner system.
  3. Facilitate end-of-term processing for winter term graduate programs.
  4. Lead the creation of enrollment forms for certificate and graduate programs, ensuring proper distribution to relevant departments.
  5. Collaborate with program directors, advisors, and financial aid staff to monitor and report on conditionally accepted students, ensuring compliance with requirements.
  6. Administer online registration protocols within the Banner system.
  7. Coordinate the development of academic calendars for certificate and graduate programs in partnership with deans and program directors.
  8. Assist with additional registration-related tasks as mutually agreed upon.
  9. Support other departmental functions as needed, including participation in Commencement Ceremonies.
  10. Additional responsibilities may be assigned as necessary.
Degree Works Responsibilities:
  1. Establish and maintain precise degree requirements within Degree Works, including configurations and processes.
  2. Work collaboratively with the Information Technology department on system enhancements.
  3. Provide training for faculty, staff, and students on system functionalities and manage access appropriately.
QUALIFICATIONS:
A bachelor's degree from an accredited institution; or one to two years of relevant experience and/or training; or an equivalent combination of education and experience. Proficiency in Excel is essential.