Human Resources Coordinator

2 weeks ago

Oxford, United States Communicare Full time
Job Summary

The Human Resource Assistant is a key member of the Communicare team, responsible for providing administrative support to the HR department. This role involves a variety of tasks, including recruitment and onboarding, employee relations, benefits administration, and data management.

Key Responsibilities
  • Educate and communicate company personnel policies and procedures to newly hired and current employees.
  • Responsible for onboarding newly hired employees, including employee handbook overview, employment documents, and benefit enrollment.
  • Create and maintain complete and confidential files on each employee, processing, verifying, and maintaining documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations, and classifications.
  • Coordinate and conduct Mental Health First Aid, Crisis Prevention Institute Nonviolent Crisis Intervention, and new hire employment training.
  • Order and maintain an adequate supply of training materials for MHFA, CPI, and new hire employment training.
  • Collect and report data on goals, objectives, and outcomes to ensure successful implementation of the CommuniCARE-Aware Mental Health Awareness Training Program.
  • Assist with company benefit administration, including enrollment forms, plan questions, claims resolution, and open enrollment.
  • Establish and maintain department records and reports, recommending new approaches, policies, and procedures to effect continual improvements in efficiency and services performed.
  • Respond to applicant inquiries in-person, over the phone, and via email.
  • Process and review employment applications to evaluate qualifications and eligibility of applicants.
  • Assist in managing workers' compensation injury claims, filing reports with insurance providers, maintaining accident information, and monitoring progress.
  • Respond to various information requests from governmental agencies, such as Unemployment, in a timely manner.
  • Record and maintain data for each employee, including addresses, weekly earnings, absences, supervisory reports on performance, change of statuses, and dates of and reasons for terminations.
  • Answer questions regarding eligibility, salaries, benefits, and other pertinent information.
  • Perform other duties as assigned.
Requirements
  • Bachelor's degree in business or related field preferred.
  • Previous Human Resources or Office Management experience preferred.
  • Ability to work independently with little supervision required.
  • Ability to remain calm while working under pressure in a busy environment.
  • Ability to work within timeframe of standard policies and procedures.
  • Ability to maintain confidentiality related to sensitive company and employee information.
  • Thorough knowledge of HR principles and federal/local regulations.
  • Excellent ability to multi-task and prioritize in a busy, fast-growth environment.
  • Proficiency in MS Word, Excel, and PowerPoint is essential.
  • Exhibit extraordinary discretion, confidentiality, flexibility, and willingness to work closely with the team.
Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

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