Office Support Specialist

1 week ago

WilkesBarre, Pennsylvania, United States Berkshire Hathaway GUARD Insurance Companies Full time

Overview

Human Resources Administrative Coordinator

Location – Wilkes-Barre, PA

About Us:

Berkshire Hathaway GUARD Insurance Companies is a property and casualty subsidiary of National Indemnity Company, supported by a dedicated workforce of 1,200 employees. We specialize in providing small commercial insurance solutions, including workers compensation, business owners' policies, commercial auto, commercial umbrella, and professional liability, with a robust national presence. Our products are primarily distributed through independent retail agents, managing over $2.2 Billion in in-force premium. We are proud to hold an A+ (Excellent) rating from AMBest.

As part of the Berkshire Hathaway family, we are committed to excellence, innovation, and superior customer service. We are looking for a highly organized and proactive Human Resources Administrative Coordinator to assist our HR team.

Responsibilities

The Human Resources Administrative Coordinator will deliver comprehensive administrative support to the HR department. This position demands a high level of professionalism, discretion, and the capability to manage multiple priorities in a dynamic environment.

Key Responsibilities:

  • Welcome employees and visitors to the HR department, ensuring a positive experience.
  • Assist in organizing and scheduling HR meetings, in-person interviews, and events, including corporate gatherings.
  • Support recruiters with coordination of interview scheduling and troubleshooting technical issues.
  • Manage the receipt and distribution of office mail.
  • Accurately prepare and process expense reports in a timely manner.
  • Handle HR contracts, including overseeing renewals.
  • Process purchase orders and ensure proper documentation is maintained.
  • Assist with the maintenance and updates of HR records and database modifications.
  • Update the HRIS Database for specific employee changes.
  • Proofread and prepare documents and correspondence generated by the department.
  • Generate and compile reports using our HRIS and Excel.
  • Address and fulfill various ad hoc requests from the HR team as required.
  • Perform other related duties as assigned.

Qualifications

  • A minimum of 3 years of experience as an Administrative Assistant or in a comparable administrative role.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
  • Familiarity with database systems is required.
  • Ability to maintain discretion and confidentiality when handling sensitive information.
  • Capability to work independently as well as collaboratively within a team.
  • Detail-oriented with a proactive approach to problem-solving.
  • Ability to prioritize projects effectively and manage multiple tasks.

Benefits:

  • Competitive salary and comprehensive benefits package.
  • Generous vacation and sick leave policies.
  • Observance of all major holidays.
  • Healthcare benefits commence on the first day of employment.
  • 401K plan with company matching and profit-sharing opportunities.
  • Employees receive a substantial monetary award for vacation purposes every five years.
  • Tuition reimbursement available after six months of employment.
  • A supportive and collaborative workplace culture.

How to Apply:

Interested candidates are encouraged to submit their resume detailing their qualifications and experience through our online application process.

Become a part of Berkshire Hathaway GUARD Insurance Companies and contribute to a team that values excellence, innovation, and customer satisfaction. We look forward to reviewing your application.

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