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Office Coordinator

2 months ago

WilkesBarre, Pennsylvania, United States Berkshire Hathaway GUARD Insurance Companies Full time

Position Overview

Role: Administrative Assistant

Location: Wilkes-Barre, PA

About Berkshire Hathaway GUARD Insurance Companies:

Berkshire Hathaway GUARD Insurance Companies is a property and casualty subsidiary of National Indemnity Company, employing approximately 1,200 professionals. We specialize in providing small commercial insurance solutions, including workers' compensation, business owners' policies, commercial auto, commercial umbrella, and professional liability, with a national presence. Our products are primarily distributed through independent retail agents, managing over $2.2 billion in in-force premium. Our company holds an A+ (Excellent) rating from AMBest.

As part of the Berkshire Hathaway family, we are dedicated to excellence, innovation, and superior customer service. We are currently seeking a detail-oriented and proactive Administrative Assistant to enhance our Human Resources team.

Key Responsibilities

The Administrative Assistant will deliver comprehensive administrative support to the entire HR department. This position demands a high degree of professionalism, discretion, and the capability to manage multiple tasks in a dynamic environment.

Main Duties Include:

  • Welcome employees and visitors to the HR department, ensuring a positive experience.
  • Assist in organizing and coordinating HR meetings, interviews, and events, including some corporate functions.
  • Support recruiters with interview scheduling and address any technical issues that arise.
  • Manage incoming and outgoing office mail.
  • Accurately prepare and process expense reports in a timely manner.
  • Handle HR contracts, including overseeing renewals.
  • Process purchase orders while ensuring proper documentation.
  • Aid in maintaining and updating HR records and database modifications.
  • Update the HRIS Database for specific employee changes.
  • Proofread and prepare documents and correspondence generated by the department.
  • Generate and analyze reports using our HRIS and Excel.
  • Address various ad hoc requests from the HR team as necessary.
  • Perform other related duties as assigned.

Qualifications

  • A minimum of 3 years of experience in an Administrative Assistant role or similar administrative capacity.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
  • Familiarity with database systems is required.
  • Ability to handle sensitive information with discretion and confidentiality.
  • Capability to work independently as well as collaboratively within a team.
  • Detail-oriented with a proactive approach to problem-solving.
  • Ability to prioritize and manage multiple projects effectively.

Benefits Offered:

  • Competitive salary and comprehensive benefits package.
  • Generous vacation and sick leave policies.
  • Observance of all major holidays.
  • Healthcare benefits commence on the first day of employment.
  • 401K plan with company matching and profit-sharing options.
  • A monetary award for vacations every five years of service.
  • Tuition reimbursement available after six months of employment.
  • A supportive and collaborative workplace culture.

Application Process:

Interested candidates are encouraged to submit their resume outlining their qualifications and experience through our online platform.

Become a part of Berkshire Hathaway GUARD Insurance Companies, where we value excellence, innovation, and customer satisfaction. We look forward to reviewing your application.