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Human Resources Specialist

2 months ago

Aspen, Colorado, United States The Gant Full time
Position Overview

Company: The Gant

Location: Aspen, Colorado

ROLE SUMMARY

The Human Resources Specialist will assist the HR Manager in providing operational support for essential human resources initiatives and services to all staff members. Key responsibilities include: compliance management, employee engagement, onboarding processes, benefits administration, and various administrative tasks in conjunction with payroll and recruitment functions.

EMPLOYEE BENEFITS: Medical/Dental/Vision, 401(k), Employee Assistance Program, Life Insurance, Paid Time Off, Annual Bonus, Wellness Incentives; please refer to the Benefit Summary for a comprehensive list. (Benefits applicable for a minimum of 30 hours or 3 days per week)

EMPLOYMENT STATUS: Non-Exempt, 30 hours or 3 days a week, with potential for full-time consideration for the right candidate.

KEY RESPONSIBILITIES

  • Ensure adherence to legal standards by monitoring and implementing relevant federal, state, and local human resource regulations, maintaining personnel records, including files and I-9 documentation, and managing the employee handbook.
  • Facilitate the onboarding of new employees, complete I-9 verification, set up timekeeping entries, and coordinate enrollment with the Professional Employer Organization (PEO). Assist in conducting orientation sessions alongside the HR Manager.
  • Manage benefits communication and enrollment, provide education, and oversee open enrollment processes in collaboration with the PEO.
  • Update job requirements and descriptions to maintain the integrity of the work structure.
  • Maintain employee files and documentation, both electronically and in paper format as necessary.
  • Support the HR Manager and departmental leaders with job requisitions and communication through Applicant Tracking Systems.
  • Conduct background checks, Motor Vehicle Record (MVR) checks, and reference checks in compliance with Equal Employment Opportunity (EEO) and Affirmative Action (AA) guidelines.
  • Assist with the offboarding process for departing employees as needed.
  • Coordinate transportation passes and wellness incentive programs (such as gym memberships).
  • Oversee the employee housing program and manage rent deductions.
  • Support company incentive programs and communications, including recognition initiatives, development opportunities, seasonal celebrations, and various employee engagement meetings.
  • Manage benefits programs such as wellness incentives and transportation passes.
  • Organize and develop content for safety meetings.
  • Assist with Workers' Compensation claims, Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), Short-Term/Long-Term Disability (STD/LTD), and Leave of Absence (LOA) in collaboration with the PEO and HR Manager.
  • Uphold strict confidentiality and comply with HIPAA regulations.
  • Foster positive relationships with employees.
  • Perform additional duties as assigned.

QUALIFICATIONS

  • Bachelor's degree in Human Resources or a related field is preferred.
  • One to two years of experience in administrative support or human resources is preferred.
  • Proficient in Microsoft Office, with advanced skills in Excel.
  • Strong verbal and written communication skills in English, capable of interacting effectively with employees at all levels in a friendly and service-oriented manner.
  • Bilingual (Spanish) is a plus.
  • Excellent conflict resolution and consultation abilities.
  • Detail-oriented with a strong commitment to confidentiality.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

  • The Human Resources office is equipped with necessary tools such as computers, phones, filing cabinets, desks, and chairs.
  • Frequent interaction with employees, homeowners, and potentially guests.
  • Ability to sit or stand for extended periods.
  • Must be able to lift up to 25 lbs.

TOOLS AND EQUIPMENT:

  • Telephone, computer, monitor, keyboard, printer.
  • Office supplies and equipment.
  • Copy and scanning machines, fax machine.

This job description does not encompass all duties that may be assigned to an employee in this role. Employees are expected to comply with all instructions and perform related duties as requested by their manager. The physical demands outlined here represent those that must be met by an associate to successfully execute the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. By signing, I confirm that I have read and understood the job description and am capable of fulfilling these responsibilities with or without accommodation. I acknowledge that failure to perform these duties as assigned may result in dismissal.