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Administrative Support Specialist
2 weeks ago
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Job Responsibilities
Responsible for a range of tasks including, but not limited to:
1. Document preparation, record management, and file organization.
2. Welcoming visitors and managing telephone communications.
3. Coordinating appointments and meetings.
4. Ordering office supplies and handling work requests.
5. Maintaining the office calendar to ensure smooth workflow and scheduling.
6. Engaging with clients, staff, and visitors while upholding confidentiality regarding all client, staff, and agency information.
7. Performing general clerical tasks such as bookkeeping, copying, faxing, mailing, filing, answering phones, and data entry.
8. Preparing agendas and scheduling staff meetings; compiling, transcribing, and distributing meeting minutes.
9. Completing community tasks using a personal vehicle, including deliveries and pickups.
10. Ensuring the office environment complies with existing contracts, licensing regulations, and agency policies.
11. Assisting with additional duties and responsibilities as needed based on agency and program requirements.
Minimum Qualifications
Must be proficient in operating standard office equipment and possess computer literacy. The applicant should demonstrate excellent verbal, written, analytical, and problem-solving abilities. Effective communication and the ability to follow both oral and written instructions are essential.
Additional Requirements
Must have and maintain a reliable vehicle, a valid, unrestricted California driver's license, and current vehicle insurance. Bilingual proficiency in Spanish will qualify for an additional stipend added to the base salary.
Salary Range
$37,440 to $41,184. The salary scale for this position serves as a general guideline. Actual compensation offered within this range will depend on individual factors such as skills, qualifications, and relevant experience.
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