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Administrative Coordinator

2 months ago

Pomona, California, United States RPC Company Full time

**Job Summary**

We are seeking a highly organized and detail-oriented Administrative Assistant to provide support across various departments within RPC Company. The ideal candidate will handle day-to-day administrative tasks, ensuring smooth office operations, and will have strong communication and multitasking abilities.

**Key Responsibilities:**

  • Provide administrative support to ensure efficient office operations.
  • Manage calendars, schedule appointments, and coordinate meetings to ensure seamless communication.
  • Coordinate paperwork for scheduled preventative maintenance inspections, including work orders, service history, inspection reports, and audit reports.
  • Prepare and organize documents, reports, and presentations to support business operations.
  • Maintain office filing systems, both electronic and physical, to ensure accurate record-keeping.
  • Greet and assist visitors, ensuring a welcoming and professional environment.
  • Order and maintain office supplies and equipment to ensure a well-stocked and functional workspace.
  • Assist in processing invoices, purchase orders, and other administrative paperwork to ensure timely and accurate payment.
  • Handle data entry tasks and ensure accurate record-keeping to support business operations.
  • Provide support for special projects and other administrative duties as assigned to ensure business continuity.
  • Coordinate travel arrangements and logistics for staff members to ensure smooth business operations.
  • Collaborate with other departments to support overall company operations and achieve business objectives.