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Office Coordinator

2 months ago

Grand Rapids, Michigan, United States City of Grand Rapids Full time

Job Summary

The City of Grand Rapids is seeking a highly skilled and organized Office Assistant IV to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional support to our departments and ensuring the smooth operation of our office.

Key Responsibilities

  • Provide administrative support to senior staff members, including preparing reports, maintaining records, and coordinating meetings.
  • Develop and implement effective office procedures and systems to improve productivity and efficiency.
  • Serve as a liaison between departments and external agencies, providing excellent customer service and communication skills.
  • Manage and maintain accurate and up-to-date records, including personnel files, budget reports, and other sensitive information.
  • Perform a variety of administrative tasks, including data entry, mail processing, and supply management.
  • Develop and maintain relationships with vendors, contractors, and other stakeholders to ensure seamless operations.

Requirements

  • Associate's degree or equivalent combination of education and experience.
  • At least three years of experience in general clerical or office work.
  • Excellent communication, organizational, and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office and other computer applications.

Working Conditions

This is a full-time position that requires a high level of attention to detail, organizational skills, and ability to work in a fast-paced environment. The successful candidate will be required to pass a background check and maintain confidentiality of sensitive information.