Administrative Affairs Manager

1 week ago


Jersey City, New Jersey, United States System One Full time
Job Title: Administrative Affairs Lead

Job Summary:

We are seeking an experienced Administrative Affairs Lead to join our team at System One. In this role, you will be responsible for providing administrative support to our clients, managing office operations, and supervising a team of receptionists.

Key Responsibilities:

  • Manage office supplies, facilities, and maintenance
  • Supervise and train receptionists to ensure effective interaction with employees, contractors, and visitors
  • Process invoices and payments, manage petty cash, and execute competitive bidding processes
  • Assist with budget preparation and tracking of office operations budget
  • Provide broad support to Accounting/Administration Department and specifically the daily processing of General Accounts Payables, expense reports, etc.

Requirements:

  • Associate Degree in Office Administration, Facilities Management, HR, or a business curriculum
  • Minimum of 5-7+ years of related experience in Facilities Management, Operations, Office Management, or Human Resources roles
  • Prior supervisory experience is desired
  • Knowledge of HRIS systems is a plus
  • Strong skills in MS Office (Word, Excel, PowerPoint)

Benefits:

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.



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