Administrative Assistant
3 days ago
We are seeking an experienced Administrative Assistant (Advanced) to provide high-level administrative support to our team. The successful candidate will be responsible for executing and leading tasks associated with mid-executive level administration, as well as providing daily supervision and direction to support teams.
Key Responsibilities:- General Administrative Support: Provide administrative support to senior executives and teams, including correspondence, travel arrangements, and meeting coordination.
- Access Control: Ensure secure access to sensitive areas and information.
- Travel Support: Coordinate travel arrangements, including itinerary planning, booking, and expense reporting.
- Correspondence Support: Draft, edit, and proofread correspondence, reports, and other documents.
- Correspondence Management Support: Manage and maintain correspondence files, including tracking and responding to emails and letters.
- Meeting Support: Coordinate and prepare for meetings, including scheduling, agenda development, and minute-taking.
- Meeting Attendance: Attend meetings and take minutes, as required.
- Support in Communicating Policy and Guidance: Assist in communicating company policies and procedures to staff.
- Monitor Training and Education: Monitor and track training and education requirements for staff.
- Support the In-Processing of Functional Matrix Staff: Assist in the onboarding process for new staff members.
- Command Suite Receptionist: Provide receptionist duties, including answering phones, greeting visitors, and handling mail and packages.
- Education/Certifications/Experience/Skills:
- Doctorate + 1 year experience
- MA + 2 years of experience
- BS/BA + 6 years of experience
- Associate + 8 years of experience
- HS + 10 years of experience
- Experience:
- Ability to execute and lead tasks for mid-level executives (SES/FO/O6/GS15); independently lead teams and solve problems, and have experience with DOD support
- Capable of providing daily supervision and direction to support teams.
- Proficient with MS Office Suite of Programs: Microsoft Outlook, Excel, Power Point, and Word.
- Physical Skills and Abilities:
- May require lifting up to 25 pounds.
- Requires visual acuity to use a keyboard and monitor.
- Clearance:
- The candidate must have a Secret Clearance.
- Location:
- Huntsville, AL, Dahlgren, VA, Colorado Springs, CO, FT Greely, AK, Fort Belvoir, VA, Hanscom AFB, Joint Base Elmendorf Richardson
- Travel:
- Some travel may be required.
Yorktown Systems Group, Inc., and its wholly-owned subsidiaries, are a committed team of dedicated former military and civilian professionals who believe in providing ethical and quality services to Government customers.
Our leadership team is composed primarily of Veterans who are now serving in a corporate environment rather than in uniform.
We are committed to working as a team to achieve success and focus on our customer's missions rather than corporate goals.
Our business model is based on a personal commitment from our leaders to maintain contact with our customers to continually and consistently gauge our performance.
We were founded on the idea that providing quality and ethical services with a laser focus on our customer's goals is an effective long-term business model.
Our mission is to help our customers meet their requirements and goals.
The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant.
This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information.
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