Event Coordinator
2 weeks ago
Feed My Starving Children (FMSC) is seeking a highly organized and detail-oriented Event Planner to join our team. As an Event Planner, you will be responsible for planning and executing FMSC's MobilePack events, working closely with event hosts and FMSC staff to ensure successful events.
Key Responsibilities:- Plan and coordinate MobilePack events, including venue setup, food packing goals, volunteer needs, event timelines, and travel arrangements.
- Maintain accurate event records and communicate effectively with event hosts and FMSC staff.
- Collaborate with development staff to review and approve event background and fundraising goals.
- Approve event site, plan space layout, calculate production goals, and create volunteer shift schedules.
- Book staff travel and arrange for hotel, flights, rental car, and other necessary arrangements.
- Communicate pre-event requirements to event staff and equip them with preparation instructions.
- Set up and maintain volunteer registration webpages for each event and train event hosts on the system.
- Update supply chain team with logistical requirements and lead special projects to ensure alignment with FMSC's goals and standards.
- Conduct travel- and event-related training meetings for new and existing MobilePack staff.
- Collaborate with Event Planning Team leaders to assess processes and make data-driven enhancements.
- Commitment to support and promote FMSC's Christian mission and goals.
- Minimum of associate's degree and 2 years of related work experience required.
- Proficient with Microsoft 365 and associated apps, with ability to quickly learn and train others on software systems.
- Excellent organizational skills, with high degree of detail, accuracy, and follow-through.
- Strong interpersonal customer service and communication skills, with ability to respectfully and professionally communicate with internal and external contacts.
- Able to work autonomously and collaboratively, follow processes and procedures, and exercise sound judgment and decision-making.
Work location is Eagan, MN, Mesa, AZ, Middletown, PA, Richardson, TX, or Schaumburg, IL. Position will have flexible/hybrid work schedule that allows for both office and remote work, with the exception of Richardson which would be primarily remote.
FMSC is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, sex (including sexual orientation and gender identity), pregnancy, citizenship, national origin, age, disability, military service, veteran status, genetic information, union membership, or any other status protected by law.
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