Travel Coordinator

1 week ago


Schaumburg, Illinois, United States MMC Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Travel and Expense Coordinator to join our team at MMC Inc. The successful candidate will be responsible for managing travel arrangements and expense reports for our colleagues, ensuring all activities are carried out efficiently and in accordance with company policies.

Key Responsibilities
  • Book domestic and international travel for select colleagues, including flights, accommodations, transportation, and other travel-related services
  • Ensure travel arrangements are cost-effective, within company policy, and align with colleagues' preferences
  • Communicate travel itineraries, confirmations, and any necessary travel documentation to colleagues
  • Handle changes or cancellations of travel plans as needed
  • Process expense reports for select colleagues using our expense reporting system, ensuring accuracy and compliance with company policies
  • Obtain and verify all necessary receipts and documentation for expenses submitted
  • Reconcile corporate credit card statements and resolve any discrepancies
  • Process payments related to expenses in a timely manner
  • Maintain a thorough understanding of the company's travel and expense policies
  • Ensure all travel and expense activities comply with internal policies and external regulations
  • Provide guidance to colleagues on expense submission and travel policy adherence
  • Serve as the primary point of contact for travel and expense-related inquiries
  • Generate and analyze reports on travel and expense activities, identifying areas for cost savings or process improvements
Requirements
  • High school diploma or equivalent required
  • Associate or Bachelor's degree in business administration, finance, or related field preferred
  • Experience in a similar role, particularly in travel booking and expense management
  • Experience using Concur or similar expense management software
  • Proficiency in Microsoft Office Suite, particularly in Excel
What We Offer

As a valued member of our team, you will enjoy a range of benefits, including medical, dental, vision, 401K benefits, and more. You will also have the flexibility to work from home or in the office, and enjoy a paid day off to volunteer and company-organized volunteer events. We are committed to creating a workplace culture that fosters creativity, individual and organizational growth, and a sense of belonging.

We are an equal opportunities employer and welcome applications from diverse candidates. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.



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