Administrative Coordinator

2 weeks ago


Chicago, Illinois, United States Mack & Associates, Ltd. Full time
Administrative Assistant Opportunity

Mack & Associates, Ltd. is seeking a highly skilled and enthusiastic Administrative Assistant to join their dynamic property management team in Chicago. This exciting role offers a chance to support a team that manages a bustling mixed-use property, providing a unique opportunity for growth and advancement in the property management field.

Key Responsibilities:

  • Provide exceptional administrative support to the property management team, including the General Manager, Assistant General Manager, Property Administrator, Tenant Relations Specialist, and Finance Manager.
  • Efficiently handle tenant requests and issues through the work order system and email, ensuring top-notch resolution and excellent customer service.
  • Coordinate and schedule maintenance and repair services for the hotel and parking garage, ensuring seamless operations.
  • Manage correspondence and communication with tenants, vendors, and other key stakeholders, ensuring clear and effective interactions.
  • Maintain accurate and accessible records and files related to property management operations.
  • Support the Property Administrator with routine office tasks such as data entry and report preparation, maintaining streamlined operations.
  • Engage directly with tenants to enhance their experience and address any concerns with a personal touch.
  • Contribute to organizing and coordinating exciting property events or meetings, fostering a vibrant community environment.

Requirements:

  • Previous experience in an administrative role, preferably within property management or a related field.
  • Exceptional interpersonal skills with a strong preference for direct tenant interaction.
  • Proficiency in property management software, work order systems, and standard office applications (e.g., MS Office).
  • Outstanding organizational abilities, with a talent for multitasking and prioritizing effectively.
  • Excellent written and verbal communication skills.
  • Collaborative mindset with a positive attitude towards contributing to a team-oriented work culture.
  • A genuine passion for growth and advancement within the property management industry.

About Mack & Associates, Ltd.

Mack & Associates, Ltd. is a vibrant property management company dedicated to providing exceptional service to their tenants and stakeholders. With a dynamic team and a commitment to excellence, they offer a unique opportunity for growth and advancement in the property management field.



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