Procurement Specialist

2 weeks ago

Rancho Cordova, California, United States Softworld, a Kelly Company Full time

Job Title: Procurement Specialist

Job Location: Rancho Cordova, CA 95670

Onsite Requirements:

  • Oracle Financials
  • RFPs
  • Vendor Risk Management

Job Description:

This position is responsible for ensuring that funds are spent responsibly and in the best interest of the enterprise. Key responsibilities include engaging with business partners on critical business requirements for purchase requests, performing best-in-class sourcing, leading sourcing negotiations, bidding processes, and vendor management. The Procurement Specialist will provide fair and equitable RFx award analysis and act as the key liaison for the business during implementation of purchase agreement terms.

Essential Duties & Responsibilities:

  • Binds the company on significant purchases with consultation from management.
  • Affects business operations to a substantial degree by financially committing the company to spend obligations on items including furniture, fixtures, IT hardware and software, services, consulting services, supplies, and promotional items.
  • Conducts all sourcing/bidding/quoting/purchasing with integrity, transparency, and accountability.
  • Awards purchase agreements using clear, justifiable, and objective analysis.
  • Manages sourcing projects ensuring compliance to policies and processes throughout.
  • Responsible for collection of business requirements to ensure both lowest cost as well as key business requirements are met.
  • Independently sources alternative vendors, qualifies vendors, monitors vendor quality, and negotiates pricing to ensure standards are met and the company receives the best value.
  • Tracks and reports on vendor trends, market fluctuations, and supplier performance.
  • Utilizes benchmarking data to ensure vendor partners are in line with industry pricing standards.
  • Creates project timelines for all sourcing activities and manages to an on-time delivery of RFx award.
  • Creates and maintains process documentation for sourcing/bidding and procurement activities, including but not limited to: RFx/Bidding/Sourcing, Purchase Requisition, Purchase Order, Purchase Order Receiving, Open Purchase Order Maintenance, Purchase Order Adjustments, Close of Purchase Order.
  • Sets up and performs training sessions to ensure cross-organizational understanding of sourcing and procurement processes, policies, best-in-class procurement standards, and Deltas best-in-class MBE/WBE/DBE program requirements.
  • Performs analytics and provides KPIs to management for review, including but not limited to: sourcing, bidding, and procurement activities as well as Corporate Supplier Diversity Program management.
  • Coordinates consistent delivery of reporting metrics to management for review.
  • Collaborates with appropriate team members, business partners, and vendors as appropriate to ensure sourcing and procurement activities support various departmental and enterprise goals and objectives.
  • Coordinates quarterly top 10 vendor business reviews with team and management.
  • Transacts Purchase Agreements and other required contract documentation per purchasing policy and processes.
  • Serves as the go-to person for sourcing and procurement activities, processes, training, and relationship management to both internal customers and vendors.
  • Assists team and management as needed with projects and process improvements.

Skills/Experience:

Core Competencies / Knowledge & Skills Required:

  • Exercises discretion and independent judgment with respect to formulating, affecting, interpreting, or implementing management policies or operating practices.
  • Self-starter able to act against project deliverables with little supervision, drives for results within timelines.
  • Delivers best-in-class customer service (personable, adaptable, ambitious, patient, knowledgeable, organized).
  • Collaborates across various teams including finance, accounting, and IT.
  • Team player who understands that the team must function as one voice.
  • Strong and clear written and verbal communication skills.
  • Data analytics evaluate and compare including risk analysis.
  • Negotiation and Procurement skills and tools.
  • Decision-making and problem-solving skills.
  • Strong attention to detail.
  • Possible travel required.
  • Office 365, Outlook, and Oracle EBusiness.

Education, Experience & Training Required:

  • A Bachelor's degree or equivalent experience is required minimum of 6+ years related experience.

This position requires candidates to be eligible to work in the United States, directly for an employer, without sponsorship now or anytime in the future.

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