Payroll Specialist
2 weeks ago
On The Border Mexican Grill & Cantina is a leading Tex-Mex restaurant chain in the United States, renowned for its vibrant atmosphere and authentic cuisine. We are seeking a meticulous Payroll Specialist to ensure seamless payroll processes and compliance with federal and state regulations.
Job SummaryThe Payroll Specialist will report to the VP of Human Resources and be responsible for accurate and timely payroll processing for our multi-state brand. This role will manage various payroll-related tasks, ensure compliance with federal and state regulations, and provide excellent service to our employees.
Key Responsibilities- Enter, maintain, and process payroll information in our system, including employees' hourly rates, salaries, commissions, bonuses, and other compensation.
- Ensure proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
- Reconcile payroll to the general ledger and issue or reissue physical or replacement checks or direct deposits due to payroll errors or final discharge.
- Record and process federal and state payroll tax deposits, and perform other duties as assigned.
- Continuously evaluate and improve payroll processes and procedures, including assessing federal and state trends such as tax changes.
- Research and resolve manager and/or employee questions related to payroll information, including paid time off, direct deposit, garnishments, employment verifications, tax questions, and other payroll-related issues.
- Support new HCM system implementation, including technical setup, data migration, user training, change management, expert consultation, and vendor assistance.
- Manage and process wage garnishments, ensuring compliance with legal requirements and accurate deductions.
- Administer and process bonus payments, ensuring accuracy and timely disbursement.
- Collaborate with unemployment vendor to ensure state tax setups are accurately established.
- Review incoming mail, take necessary actions, and ensure the appropriate person is informed for timely handling of items.
- Excellent organizational skills and attention to detail.
- Exhibits a high sense of urgency and demonstrates strong follow-through capabilities.
- Proficient with Microsoft Office Suite or related software.
- Proficient in using payroll software systems; experience with Paycor is highly desirable.
- Experience in the restaurant industry is preferred.
- Detail-oriented.
- Flexible schedule.
- Able to communicate effectively with all key business partners.
- Addressing discrepancies or errors in payroll processing and working to resolve issues in a timely and accurate manner.
- Handling sensitive employee information with discretion and ensuring that payroll data is kept confidential and secure.
- Experience handling multi-state payroll, ensuring compliance with various state regulations.
- Two years of experience in accounting or bookkeeping with at least six months of experience in payroll preferred.
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