Fleet Services Coordinator

1 day ago


Des Moines, Iowa, United States Ruan Transportation Management Systems Full time
About the Role

We are seeking a highly organized and detail-oriented Fleet Services Associate to join our team at Ruan Transportation Management Systems. As a key member of our operations team, you will play a critical role in ensuring the smooth operation of our maintenance shops.

Key Responsibilities
  • Process and prepare work orders, purchase orders, and invoice vouchers with a high level of accuracy.
  • Work with Service Managers and vendors to resolve discrepancies and ensure timely invoice processing.
  • Provide administrative support to Ruan maintenance shop(s), including creating and processing work orders, ordering and receiving parts, and processing invoice vouchers.
  • Ensure effective communication with Technicians, Service Managers, Fleet Services Supervisors, and Regional Maintenance Managers for issue escalation and resolution.
  • Provide customer service support for Technicians, Service Managers, and Regional Maintenance Managers.
  • Obtain missing documentation from outside vendors or vendor websites to ensure accurate invoice processing.
Requirements
  • High School Diploma/GED or equivalent work experience.
  • 1-2 years of experience in a related field, such as clerical, transportation, payroll, or a related field.
  • Strong computer skills, including MS Office Suite (Word, Excel, PowerPoint, Access).
  • Ability to learn various software systems.
  • Strong verbal and written communication skills.
  • Self-motivated and able to work with minimal supervision.
  • Flexible in work assignments, responsibilities, software programs, and hours.
Physical and Environmental Demands

This role requires the ability to operate office equipment, including a telephone, fax machine, and personal computer. The physical demands of the job include bending, twisting, pulling, pushing, and lifting up to 25 pounds. The work environment is typical of an office setting.



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