Fleet Services Coordinator

20 hours ago


Des Moines, Iowa, United States Ruan Transportation Management Systems Full time
Fleet Services Associate Job Description

We are seeking a highly organized and detail-oriented Fleet Services Associate to join our team at Ruan Transportation Management Systems. As a key member of our operations team, you will play a critical role in ensuring the smooth processing of work orders, purchase orders, and invoice vouchers for our assigned shops.

Your primary responsibilities will include:

  • Processing and preparing work orders, purchase orders, and invoice vouchers with a high level of accuracy.
  • Working closely with Service Managers and vendors to resolve discrepancies and ensure timely processing of invoices.
  • Providing administrative support to Ruan maintenance shop(s), including creating and processing work orders, ordering and receiving parts, and processing invoice vouchers.
  • Ensuring effective communication with Technicians, Service Managers, Fleet Services Supervisors, and other stakeholders for issue escalation and resolution.
  • Providing customer service support to Technicians, Service Managers, and Regional Maintenance Managers.
  • Obtaining missing documentation from outside vendors or vendor websites to ensure accurate invoice processing.

To be successful in this role, you will need to have:

  • A high school diploma or equivalent work experience.
  • 1-2 years of experience in a clerical, transportation, payroll, or related field.
  • Strong computer skills, including MS Office Suite (Word, Excel, PowerPoint, Access) and the ability to learn various software systems.
  • Excellent organizational and prioritization skills, with the ability to accurately enter and audit data.
  • Strong verbal and written communication skills, with the ability to effectively communicate with diverse groups of people.

Ruan Transportation Management Systems offers a competitive benefits package, including medical, dental, vision, disability, life insurance, 401k, and paid time off. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.



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