Chief Operations Assistant

2 weeks ago

Boston, Massachusetts, United States Bicara Therapeutics Full time

POSITION SUMMARY

The Senior Executive Coordinator will deliver exceptional administrative support to our President & COO and his five direct reports, which consist of three Senior Vice Presidents and two Vice Presidents. The ideal candidate will possess a wealth of experience in managing diverse administrative and executive support functions. They will thrive in both independent and collaborative environments, demonstrating strong organizational skills, adaptability, and a passion for tackling the challenges of a dynamic workplace.

KEY RESPONSIBILITIES


• Offer comprehensive administrative assistance to the President & COO, including proactive calendar management, meeting organization, preparation of meeting materials, travel arrangements, and expense oversight.


• Manage calendar and travel logistics for three Senior Vice President-level executives.


• Provide calendar management and travel coordination for two Vice President-level executives.


• Serve as a backup Executive Assistant to the Senior Executive Assistant who supports the CEO and her direct reports.


• Utilize sound judgment to optimize calendar activities, anticipating executives' needs and facilitating effective meeting preparation and debriefing.


• Independently resolve scheduling conflicts by prioritizing tasks effectively.


• Ensure that meetings with external participants have executed confidentiality agreements as necessary, customizing, sending, and managing the execution of these agreements while maintaining electronic records.


• Diligently follow up on tasks generated from meetings.


• Assist with special projects, conducting research and maintaining records as required.

SKILLS, QUALIFICATIONS AND EXPERIENCE


• A minimum of five years of administrative experience supporting senior-level executives, including C-Suite personnel.


• Proven ability to perform administrative tasks with speed and precision.


• Exceptional organizational skills with a keen eye for detail and a strong execution capability.


• Demonstrated ability to handle sensitive information and situations with discretion and confidence.


• Capacity to collaborate across various roles and teams in a fast-paced, demanding environment while remaining flexible, proactive, resourceful, and efficient.


• Excellent interpersonal and relationship-building skills; outstanding verbal and written communication abilities.


• Strong work ethic with the ability to manage multiple priorities effectively.


• Proficient in Microsoft Office Suite.


• High level of commitment, with availability after hours and on weekends as necessary.


• Experience in the biotechnology industry is required.


• A Bachelor's degree is preferred.

COMPANY OVERVIEW

Bicara Therapeutics is a clinical-stage biotechnology firm focused on developing innovative biologics that combine the precision of targeted therapies with the efficacy of tumor modulators. Our bifunctional antibodies are engineered to deliver immunomodulatory agents directly to the tumor microenvironment, enhancing immune cell activity and potentially offering sustained therapeutic benefits. Our lead asset, BCA101, is currently in a Phase 1/1b clinical study. Bicara's team brings extensive expertise in immunology, oncology, clinical development, business development, and operational strategy. We are committed to fostering diverse teams and creating an inclusive culture where all voices are valued. Bicara Therapeutics is an equal opportunity employer and does not discriminate against any employee or applicant based on age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

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