Administrative Support Specialist, Center for Professional Pathways

1 month ago

Washington, Washington, D.C., United States Washington & Jefferson College Full time
Job Summary

This is a 12-month position responsible for coordinating the day-to-day operations of the Center for Professional Pathways. The successful candidate will manage the Center's operating budget, data, and internal operations, serving as the primary point of contact for students, employers, staff, and faculty.

Key Responsibilities
  • Provide administrative support in budget planning, strategic planning, goal setting, and document income and expenses.
  • Manage student data using College databases and internal systems, including CPP services, job-offer data, internship acceptances, hiring results in various majors, and more.
  • Coordinate and facilitate outreach to strategic partners on- and off-campus faculty, staff, employer partners via email, social media, and other forms of communication.
  • Compile and report data on employer engagement activities, coordinate assessment of CPP programming, and solicit/provide feedback on effectiveness of CPP initiatives.
  • Participate in career development programs coordinated by CPP, including workshops, employer seminars, meetings within and outside of CPP, and other special projects as assigned.
  • Responsible for all written correspondence between the Center for Professional Pathways recruiting program and employers and students, including the dissemination of employer information.
  • Submit student information to employers and follow up with recruiters to establish and confirm interview schedules, and to communicate selection results with students.
  • Interview, train, and supervise student employees.
  • Establish and maintain detailed database of corporate contacts, company interview dates, visits, and cancellations.
  • Compile statistical information for CPP annual reports, records, and reports interview statistics and other annual calculations.
  • Assist the Associate Dean with current and potential corporate donors to ensure financial support.
  • Compile and oversee data collection used for annual reports, such as the First Destination Survey and graduate outcomes.
  • Responsible for technology that supports the online registration of employers and interview selection process.
Requirements
  • Bachelor's Degree in education, human services, business, or liberal arts is required.
  • A minimum of two years of experience working in a college environment related to career development or advising.
  • Experience with event planning, project management, and budget management.
  • Exceptional time management skills.
  • Strong communication and interpersonal skills.
  • Superior ability to multitask and manage strategic priorities.
  • Demonstrated ability to work cooperatively and collaboratively with key stakeholders and constituent groups and foster a spirit of engagement.
  • Effective oral and written communication skills.
Supervisory Duties

No supervisory duties.

Disclaimer

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the position described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the position.

Job Description Status

The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Washington & Jefferson College reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.

Employee Benefits

Washington & Jefferson College offers a comprehensive benefit package for benefit-eligible employees, including health, vision, and dental coverage, group life insurance, AD&D and LTD coverage, retirement plan, generous leave time, and the tuition benefit programs. These benefits add significantly to the employee's total compensation package.

Getting to Know W&J

Washington & Jefferson College is the best of both worlds: a small-town college setting in historic Washington, Pa., with easy access to the bustling business and cultural districts of nearby Pittsburgh, Pa. just 30 miles to the north. Founded in 1781, W&J College is a private, residential liberal arts college that is focused on student success. Our dedicated, experienced professors are passionate about teaching and work closely with our students to ensure that they receive a quality, comprehensive education. For more than 200 years, our alumni have influenced change in business, politics, medicine, and the arts and sciences as CEOs, lawyers, doctors, researchers, writers, teachers, and in many other equally worthy professions.

Celebrating Diversity

Washington & Jefferson College welcomes people of all backgrounds and beliefs who wish to participate in a diverse educational community. The College strives to be a place where all students, faculty, administrators, and employees are able to live, study, and work in an atmosphere free from bias and harassment. The College encourages civil debate and lively exchange of ideas in the belief that such exchanges promote understanding that will grow beyond simple tolerance of difference to embracing and celebrating the richness of diversity. Our graduates acquire knowledge and learn skills that help them thrive in a culturally diverse world.

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