Legal Administrative Assistant

2 weeks ago


Chicago, Illinois, United States Consilio - Enterprise Talent Solutions Full time
Job Summary

We are seeking a highly skilled Legal Administrative Assistant to provide exceptional support to our attorneys in a fast-paced law firm environment. As a key member of our team, you will be responsible for managing complex schedules, maintaining accurate records, and providing top-notch customer service to clients.

Key Responsibilities:

  • Manage and maintain attorney schedules and calendars
  • Provide administrative support to attorneys, including drafting correspondence and preparing engagement letters
  • Proofread client documents and other legal documents
  • Answer client questions related to the administrative side of the process
  • Maintain good communication with clients, attorneys, and staff
  • Prepare client billing and input time entry
  • Schedule travel and meeting arrangements
  • Make, screen, and route telephone calls, place conference calls, and schedule appointments
  • Create and maintain legal files and indices
  • Set up and maintain files and records
  • Assist attorneys with client outreach and business development needs
  • Perform other duties as assigned

Requirements:

  • Minimum of three to five years' experience providing administrative support to attorneys in a law firm environment
  • Proficiency in Microsoft Office Suite required
  • Ability to communicate effectively, both orally and in writing, with all levels of Firm personnel
  • High level of professionalism and excellent customer service skills
  • Ability to work independently and as part of a team
  • Excellent organizational and time management skills
  • High degree of accuracy and attention to detail
  • Ability to work efficiently and accurately in a fast-paced environment
  • Ability to work well under pressure
  • Ability to maintain a high level of discretion while working with sensitive information and documents
  • Ability to come into the Chicago office four days of the week

ADA Requirements:

  • Ability to sit at a desk most of the working day and walk short distances
  • Needs manual dexterity, speed, and accuracy in handling office equipment
  • Ability to work efficiently and accurately in an atmosphere of frequent interruption
  • Ability to work in close proximity to other individuals
  • Must be able to lift, carry, and move objects in excess of 30 lbs
  • Ability to carry light objects, e.g., files, small objects, and supplies a short distance

Employment Status:

  • Non-Exempt
  • Hybrid

The pay range for this role is $70,000 - $80,000 annually and represents the Firm's good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including, but not limited to, the candidate's relevant experience, qualifications, and location.



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