Legal Administrative Assistant
2 weeks ago
We are seeking a highly skilled Legal Administrative Assistant to provide exceptional support to our attorneys in a fast-paced law firm environment. As a key member of our team, you will be responsible for managing complex schedules, maintaining accurate records, and providing top-notch customer service to clients.
Key Responsibilities:
- Manage and maintain attorney schedules and calendars
- Provide administrative support to attorneys, including drafting correspondence and preparing engagement letters
- Proofread client documents and other legal documents
- Answer client questions related to the administrative side of the process
- Maintain good communication with clients, attorneys, and staff
- Prepare client billing and input time entry
- Schedule travel and meeting arrangements
- Make, screen, and route telephone calls, place conference calls, and schedule appointments
- Create and maintain legal files and indices
- Set up and maintain files and records
- Assist attorneys with client outreach and business development needs
- Perform other duties as assigned
Requirements:
- Minimum of three to five years' experience providing administrative support to attorneys in a law firm environment
- Proficiency in Microsoft Office Suite required
- Ability to communicate effectively, both orally and in writing, with all levels of Firm personnel
- High level of professionalism and excellent customer service skills
- Ability to work independently and as part of a team
- Excellent organizational and time management skills
- High degree of accuracy and attention to detail
- Ability to work efficiently and accurately in a fast-paced environment
- Ability to work well under pressure
- Ability to maintain a high level of discretion while working with sensitive information and documents
- Ability to come into the Chicago office four days of the week
ADA Requirements:
- Ability to sit at a desk most of the working day and walk short distances
- Needs manual dexterity, speed, and accuracy in handling office equipment
- Ability to work efficiently and accurately in an atmosphere of frequent interruption
- Ability to work in close proximity to other individuals
- Must be able to lift, carry, and move objects in excess of 30 lbs
- Ability to carry light objects, e.g., files, small objects, and supplies a short distance
Employment Status:
- Non-Exempt
- Hybrid
The pay range for this role is $70,000 - $80,000 annually and represents the Firm's good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including, but not limited to, the candidate's relevant experience, qualifications, and location.
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