Part-time Office Coordinator
4 days ago
We are seeking a highly organized and detail-oriented Part-time Office Manager to join our team at Find Great People | FGP. As a key member of our office staff, you will be responsible for overseeing daily operations, ensuring the smooth functioning of our office environment, and providing exceptional support to our team members and clients.
Key Responsibilities:
- Organize and prepare necessary documents, materials, and presentations for senior management.
- Manage calendars, coordinate scheduling, and ensure seamless event planning.
- Compile and review correspondence, reports, proposals, and other critical documents.
- Collaborate with the IT department on maintenance and repairs, including phone, computer, internet, and TV systems.
- Support team members with real estate transactions, workload management, and administrative tasks.
- Aid associates in generating referrals, tracking active referrals, and managing their closure or cancellation.
- Welcome clients, manage calls, pass on messages, maintain calendars, and assist with appointment scheduling and travel arrangements.
- Oversee office supplies, ensuring timely replacements and maintaining a well-stocked office.
- Keep the office organized, presentable, and welcoming for clients.
- Participate in special projects and perform additional duties as assigned.
- Manage web-based listing platforms and monitor accounts receivable, ongoing deals, and future income forecasts.
- Assist in preparing the annual office budget and generate commission and reimbursement invoices.
- Review and verify the accuracy of all invoices for approval.
- Collaborate with the Human Resource Manager on onboarding, training, and management of on-site personnel.
- Maintain staff and associate files, ensuring timely reporting of work hours and familiarity with company resources.
- Assist associates with ongoing education, license renewals, designation requirements, and attendance at conferences.
- Liaise with associates and clients regarding listing agreements and their renewals.
- Support the coordination of corporate events and trade shows.
Requirements:
- Bachelor's degree preferred
- 3 years of office management experience preferred
- Trainable attitude
- Strong organizational skills
- Excellent written communication
- High level of concentration and attention to detail
- Real Estate background is a plus
Schedule:
- Monday through Friday, 8am to 12pm
Compensation: $21-25/hour
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