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Executive Support Specialist

2 months ago

Austin, Texas, United States Efinity Mortgage Full time

We are seeking a highly skilled and proactive Executive Support Specialist to join our team at Efinity Mortgage. As a key member of our administrative staff, you will provide exceptional support to our President and CEO, ensuring the smooth operation of our office and the success of our team.

The ideal candidate will possess excellent communication and organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced environment. You will be responsible for managing email inboxes, calendars, and schedules, as well as making travel arrangements and coordinating meetings.

As an Executive Support Specialist, you will also be responsible for:

  • Preparing meeting materials and taking minutes
  • Executing tasks assigned by executives, such as picking up orders and arranging personal appointments
  • Organizing incoming information, such as phone calls, voicemails, emails, and memos, and reporting details to executives
  • Performing office management duties, such as organizing filing systems and ordering office equipment and supplies
  • Managing executive schedules, including travel arrangements, itineraries, and team meetings

You will also be responsible for:

  • Managing email for the executive team, including deleting emails, forwarding as needed, responding as directed, and ensuring urgent matters are resolved
  • Managing calendars for the executive team, coordinating meetings and calls, and ensuring participants attend
  • Assisting in the development of company presentations as requested
  • Coordinating problem resolution on behalf of the executive team, engaging management as needed for prompt resolutions
  • Performing miscellaneous duties as assigned

To be successful in this role, you will need:

  • Experience using Microsoft Office
  • Accustomed to working on strict deadlines and handling confidential information
  • High school diploma or equivalent
  • Excellent communication, time management, interpersonal, and organizational skills
  • 2+ years of experience in a personal assistant or executive assistant role

Efinity Mortgage is a company that values transparency, facilitation, integrity, innovation, and teamwork. We are committed to enabling people to live their life's passions and are looking for like-minded individuals to join our team.