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High-Level Administrative Support Specialist

2 months ago

Portland, Oregon, United States Providence Health & Service Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administrative Professional to provide high-level administrative support to our team. The ideal candidate will have a strong background in business administration, excellent communication skills, and the ability to work independently with minimal supervision.

Key Responsibilities
  • Administrative Support: Provide administrative support to the team, including developing and maintaining filing systems, preparing financial reports, managing calendars, and making travel arrangements.
  • Communication: Serve as a liaison between the team and other departments, communicating effectively and professionally via phone, email, and in-person.
  • Project Management: Assist with special projects, including coordinating meetings, preparing meeting materials, and maintaining the division's website.
  • Supply Management: Order supplies and maintain inventory levels to ensure a smooth operation.
  • Technical Skills: Proficient in using personal computers and software, including word processing, spreadsheets, graphics, and publication software in a Windows environment.
  • Internet/Intranet Development: Experience with Internet/Intranet website development and publishing, including SharePoint services.
Requirements
  • Education: Business school degree or equivalent, or Associate's degree in Business, Computer Science, Communications, or Public Relations.
  • Experience: 5 years of administrative or executive-level technical and secretarial support work experience.
  • Skills: Proficient in using personal computers and software, including word processing, spreadsheets, graphics, and publication software in a Windows environment.
  • Preferred Qualifications: Experience working in the healthcare industry.
About Providence Health & Services

Providence Health & Services is a not-for-profit health care organization with a long history of serving the Pacific Northwest. We are committed to providing high-quality, patient-centered care to our communities. Our team is dedicated to making a positive impact on the lives of our patients, families, and caregivers.