Senior Office Coordinator

3 days ago


Chicago, Illinois, United States Addison Group Full time

Job Description: Executive Support Specialist

We are looking for an experienced Executive Support Specialist to join our team at Addison Group. The successful candidate will provide administrative support to our executives, handle confidential matters, and ensure efficient communication.

Responsibilities:

  1. Manage executive calendars, schedule appointments and meetings, and ensure efficient time management.
  2. Coordinate travel logistics, including flights, accommodations, and itineraries.
  3. Prepare and edit correspondence, communications, presentations, and other documents.
  4. Handle confidential information and maintain discretion at all times.
  5. Organize and manage meetings, prepare agendas, take notes, and follow up on action items.
  6. Support project management and contribute to various initiatives as needed.
  7. Serve as a liaison between executives and internal/external stakeholders.
  8. Ensure the executives' office is organized and supply needs are met.

Requirements:

  • Bachelor's degree or equivalent experience.
  • 3+ years of experience in an executive assistant or administrative role.
  • Exceptional organizational skills with a strong attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Ability to multitask and work in a fast-paced environment.
  • Strong problem-solving abilities and critical thinking skills.
  • Ability to handle sensitive information with confidentiality.

Estimated Salary: $70,000 - $90,000 per year



  • Chicago, Illinois, United States CNA Financial Corporation Full time

    CNA Financial Corporation is seeking a highly skilled Senior Office Coordinator to assist management in the coordination of organizational administration activities.The ideal candidate will have excellent communication skills, both written and verbal, and be able to effectively communicate with internal and external customers.


  • Chicago, Illinois, United States Compass Group USA Full time

    About Flik Independent School DiningWe are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. We believe in nourishing the whole...


  • Chicago, Illinois, United States Senior Lifestyle Corporate Office Full time

    Job OverviewWe are seeking a highly skilled Compliance Director to oversee tax credit compliance oversight in our supportive living communities and independent tax credit properties.Key ResponsibilitiesLead the compliance department team members, including Move-In Coordinators, in achieving regulatory compliance and excellence in resident files and...


  • Chicago, Illinois, United States Mack & Associates, Ltd. Full time

    Mack & Associates, Ltd. is seeking a highly skilled Senior Administrative Coordinator to support high-level leadership in their Chicago office. This role offers a competitive salary of $130,000 - $140,000 per year, commensurate with experience.Job Description:This is an exceptional opportunity for an organized and proactive individual to provide...


  • Chicago, Illinois, United States Aramark Corporation Full time

    About the Role:">We are looking for an Office Operations Coordinator to join our Aramark team. In this role, you will provide critical support to our office operations team by handling various tasks, such as answering phone calls, managing documents, and communicating with clients and customers.">Responsibilities:">">Answer phone calls and respond to...


  • Chicago, Illinois, United States Family Office Exchange Full time

    The Director of Family Office Engagement will be responsible for developing and implementing strategies to engage and retain family office and advisor members. This includes identifying and capitalizing on business opportunities, managing existing relationships, and fostering new ones. The ideal candidate will have a strong understanding of the family office...


  • Chicago, Illinois, United States Molson Coors Beverage Company Full time

    Molson Coors Beverage Company is a leading brewer of iconic beer brands. We're committed to crafting beverages that bring people together and celebrate life's moments. As part of our team, you'll have the opportunity to work in a fast-paced, innovative environment with passionate colleagues and partners from diverse backgrounds.About the RoleWe're seeking an...

  • Office Coordinator

    1 month ago


    Chicago, Illinois, United States C4 Technical Services Full time

    {"Job Title": "Office Coordinator", "Job Description": "Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at C4 Technical Services.The successful candidate will be responsible for ensuring a safe and well-maintained office environment, managing front desk operations, and maintaining relationships with...


  • Chicago, Illinois, United States Friend Health Full time

    Job OverviewFriendly Health seeks a highly skilled Senior Administrative Coordinator to provide exceptional support to our C-Level Executives. This role is instrumental in managing complex administrative tasks, ensuring seamless communication, and driving projects forward.About the RoleThis position requires a professional with 5+ years of experience working...


  • Chicago, Illinois, United States Christian Community Health Center Full time

    At Christian Community Health Center, we're seeking an experienced and detail-oriented Senior Administrative Coordinator to join our team.We offer a competitive salary of $65,000 per year, plus benefits.About the Role:The Senior Administrative Coordinator will provide administrative support to our Operations Manager, Executive Assistant, and other...


  • Chicago, Illinois, United States Senior Lifestyle Corporate Office Full time

    Job Title: Human Resource and Compliance ManagerWe are seeking a highly skilled Human Resource and Compliance Manager to join our team at Senior Lifestyle Corporate Office.


  • Chicago, Illinois, United States Family Office Exchange Full time

    At Family Office Exchange (FOX), we are seeking a highly skilled Senior Relationship Professional to join our team. This role offers a unique opportunity to work with enterprise families, family office executives, and their trusted advisors. As a key member of our team, you will be responsible for building and maintaining relationships with assigned clients,...


  • Chicago, Illinois, United States Pet Care Plus Full time

    Job OverviewPet Care Plus is a dynamic company dedicated to delivering exceptional pet care services and superior customer experiences. We are seeking an experienced Executive Office Coordinator to oversee daily operations, foster a positive work environment, and ensure smooth administrative functioning.Key ResponsibilitiesAdministrative SupportOffice...

  • Office Coordinator

    5 days ago


    Chicago, Illinois, United States Ogletree Deakins Full time

    Job DescriptionWe are seeking an experienced Office Coordinator to join our team as a Practice Assistant. This is a full-time position with a competitive salary of $65,000-$85,000 per year, depending on experience.The successful candidate will be responsible for providing administrative support to attorneys and paralegals, preparing complex legal documents,...


  • Chicago, Illinois, United States Dunne Kozlowski Full time

    Job OverviewDunne Kozlowski, a leading design firm with a diverse team of architects, designers, and project managers, seeks an experienced Senior Project Coordinator. This key role is essential in bridging our external and internal project management, ensuring the seamless execution of our design initiatives. Reporting to our Managing Director, the...


  • Chicago, Illinois, United States Northwestern Mutual Full time

    We are seeking a highly motivated Office Operations Coordinator to join our team at Northwestern Mutual in Chicago. As an Office Operations Coordinator, you will be responsible for managing the day-to-day operations of our office, ensuring efficient use of resources and effective communication among team members.You will oversee office supplies, equipment,...


  • Chicago, Illinois, United States TERRA Engineering Ltd Full time

    About TERRA Engineering, Ltd.Award-winning global leader in innovative green infrastructure solutions seeks a detail-oriented Senior Financial Coordinator to join our Chicago office. Our collaborative culture prioritizes work-life harmony and employee growth.As a key member of our finance team, you will play a vital role in ensuring the accuracy and...


  • Chicago, Illinois, United States Mack & Associates, Ltd. Full time

    Mack & Associates, Ltd. is a premier investment firm seeking a highly skilled Senior Business Coordinator to join its Investor Relations team.The ideal candidate will possess excellent organizational skills, be able to multitask with ease, and have a keen eye for detail. A competitive salary of $90,000 - $100,000 per year reflects the firm's commitment to...


  • Chicago, Illinois, United States AdventHealth Full time

    **Job Summary:**We are seeking a Medical Office Coordinator to join our team at AdventHealth. In this role, you will work in a fast-paced medical office environment providing administrative and clerical support to patients and customers.As a Medical Office Coordinator, you will be responsible for verifying and entering demographic information, obtaining and...


  • Chicago, Illinois, United States Zeno Group Full time

    We are seeking an Office Operations Coordinator to join our team at Zeno Group. This is a dynamic role, running the day-to-day operations of our team while supporting client teams and agency leaders to ensure all tasks run smoothly and efficiently.Lead the setup and maintenance of vendor partners in our vendor management systemLiaise with the Accounts...