Administrative Support Specialist

7 days ago


Hopkins, Minnesota, United States Heimerl & Lammers Law Firm Full time

Heimerl & Lammers Law Firm is seeking a highly skilled Administrative Support Specialist to provide leadership and support for the firm's administrative needs.

Job Description

The successful candidate will manage communications, accounting/bookkeeping, and benefits administration, ensuring the smooth operation of the office. Key responsibilities include:

  • Managing accounting duties using QuickBooks, including code entry and vendor invoice processing.
  • Preparing bank deposits, reconciliations, and accounts payable/accounts receivable.
  • Processing employee time sheets, payroll, and benefits administration, including 401K management.
  • Coordinating with vendors, managing banking relationships, and ensuring all office technology is in working order.

To succeed in this role, you will require:

  • An Associate degree in accounting or a related field (preferable).
  • 3-5+ years of experience in a bookkeeping role, with expertise in QuickBooks (QB Online preferred).
  • Aptitude for business, detail-oriented, and experience with financial statements.

This position offers a competitive salary range of $50,000 - $70,000 annually, based on location and experience. Benefits include health insurance, 401K matching, and paid time off.

We are an equal opportunity employer committed to diversity and inclusion. If you are a motivated and organized individual looking for a challenging role, please apply.



  • Hopkins, Minnesota, United States ProCare Therapy Full time

    Job OverviewProCare Therapy is seeking a dedicated education support specialist to join their team for the 2024-2025 school year.This role requires previous experience working with students who have behavioral challenges in a school setting, making it an excellent opportunity for those passionate about supporting student growth and development.


  • Hopkins, Minnesota, United States U.S. Bancorp Full time

    Job Summary: We are seeking a talented Housing Finance Expert or Settlement Support Specialist to join our team at U.S. Bancorp. The successful candidate will have a solid understanding of HFA pricing, pooling, and settlement processes, as well as excellent analytical and communication skills.About the Role: As a Housing Finance Expert or Settlement Support...


  • Hopkins, Minnesota, United States OPPORTUNITY PARTNERS Full time

    Job SummaryWe are seeking a skilled Production Support Specialist to join our team at Opportunity Partners.About the RoleThis is an exciting opportunity for someone who wants to make a positive impact in the lives of individuals with disabilities. As a Production Support Specialist, you will play a vital role in helping people with disabilities succeed in...


  • Hopkins, Minnesota, United States The Blake School Full time

    The Blake School is seeking a highly skilled Middle School Counselor to join our team. As a cornerstone for student support, you will work cooperatively with other individuals and organizations to promote the healthy development of children and families in our community.We are particularly interested in candidates who will enrich the diversity of identity,...


  • Hopkins, Minnesota, United States Wunderlich-Malec Full time

    Job OverviewWe are seeking a highly skilled Financial Management Specialist to join our team at Wunderlich-Malec Engineering (WM). As a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States, we offer a unique opportunity for career growth and professional development.Key...


  • Hopkins, Minnesota, United States Rainbow Tree Company Full time

    Job DescriptionRainbow Companies, a values-driven organization, is seeking an experienced Payroll Specialist who will manage all payroll-related tasks.This role involves processing employee payments in the UKG Pro payroll system, collecting and reviewing employee information and working hours, calculating wages, preparing and processing employee payments,...


  • Hopkins, Minnesota, United States OPPORTUNITY PARTNERS Full time

    Job OverviewAt Opportunity Partners, we're dedicated to empowering individuals with disabilities to reach their full potential. As a Support Coach, you'll play a vital role in helping them grow and thrive.What We OfferFulfilling work environment with a mission-driven teamA competitive salary of $17.00 per hourMondays to Fridays, 8:00 AM to 4:00 PMKey...


  • Hopkins, Minnesota, United States Shamblott Family Dentistry Full time

    Seeking a skilled Dental Hygiene Specialist to join our team at Shamblott Family Dentistry, located in Hopkins, MN. This role offers flexibility with either full-time or part-time employment opportunities.We provide a competitive salary of $51.00 per hour and a range of benefits, including:A 401(k) plan with matching contributionsHealth insurancePaid time...


  • Hopkins, Minnesota, United States Jan-Pro Franchise Development - Twin Cities Full time

    Operations AssociateWe are seeking a highly motivated and organized Business Development Specialist - Operations to join our team at Jan-Pro Franchise Development - Twin Cities.About the Role:This is an exciting opportunity for a self-starting individual with a strong passion for operations and business development to support our growing franchise network in...


  • Hopkins, Minnesota, United States OPPORTUNITY PARTNERS Full time

    Job OverviewA challenging opportunity has arisen for an experienced Materials Management Specialist to join Opportunity Partners, a mission-focused nonprofit organization. The ideal candidate will have a strong background in materials planning and inventory management, with the ability to lead cross-functional teams and drive process improvements.The...


  • Hopkins, Minnesota, United States Veolia Water Technologies & Solutions Full time

    Veolia Water Technologies & Solutions is a global leader in environmental services, operating across all five continents with nearly 218,000 employees.We are currently seeking an experienced Manufacturing Operations Specialist to support our water filtration membrane production at our Minnetonka, MN facility.Job OverviewThis exciting opportunity will focus...


  • Hopkins, Minnesota, United States Johns Hopkins Medicine Full time

    Job OverviewWe are seeking an experienced Registered Nurse (RN) to join our team as an Advanced Oncology Nurse Specialist supporting the Oncology Ambulatory Clinics. This role is a great opportunity for a skilled oncology nurse to make a meaningful difference in the lives of patients with multiple myeloma.


  • Hopkins, Minnesota, United States Interim HealthCare Staffing Full time

    About the RoleThis Clinical Care Specialist position is an excellent opportunity for a motivated and compassionate healthcare professional to make a meaningful difference in the lives of our patients.You will be working in a fast-paced clinical setting, utilizing your skills and expertise to provide top-notch patient care and support our interdisciplinary...


  • Hopkins, Minnesota, United States beBright Full time

    About the RoleWe are seeking a highly motivated and detail-oriented Financial Planning and Analysis Specialist to join our finance team. This role will support financial planning and analysis, providing valuable insights that contribute to data-driven decision-making across our organization.Key Responsibilities:Assist in the preparation of budgets, financial...


  • Hopkins, Minnesota, United States ProCare Therapy Full time

    Job OverviewWe are seeking a skilled Elementary Education Specialist to provide speech therapy services to students in Hopkins, MN.About the RoleThis is a full-time, onsite position with Hopkins Public School District.Key ResponsibilitiesProvide direct services to elementary studentsRequirementsA minimum of 1+ years of experience in speech therapy is...


  • Hopkins, Minnesota, United States Medica Full time

    Medica Reimbursement Policy Analyst III Job SummaryWe are seeking a highly skilled Medical Reimbursement Policy Specialist to join our team at Medica. This critical role requires delivering solidly sourced Payment policy based on recognized industry standard sources, ensuring payment methodologies are defensible and consistent with Medica's Payment...


  • Hopkins, Minnesota, United States Westinghouse Electric Company Full time

    Job Summary:This role is available at Westinghouse Electric Company. As a Quality Assurance Specialist, you will contribute to a dynamic Product Assurance Engineering team which supports the varied manufacturing operations at the Columbia Fuel Fabrication Facility. Key responsibilities include collaborating with engineers and professionals from other...


  • Hopkins, Minnesota, United States Walser Full time

    Unlock Your Earning Potential as an Automotive Sales ConsultantWe are seeking a highly motivated and results-driven Automotive Sales Specialist to join our team at Walser Automotive Group. This exciting opportunity offers a competitive salary, uncapped commission potential, and a unique four-day work week schedule.About the RoleAs an Automotive Sales...


  • Hopkins, Minnesota, United States Michael Foods Inc. Full time

    About Michael Foods Inc.Michael Foods, Inc. is a leading food processing and distribution company with operations in egg products, refrigerated grocery, and potato products. We offer exciting job opportunities throughout our organization where you can enhance your career, sharpen your talents, and make an impact. Our innovative team strives to be First in...


  • Hopkins, Minnesota, United States Kona Grill - Minnetonka Full time

    Job Summary:We are seeking a highly motivated and detail-oriented Kitchen Sanitation Specialist to join our team at Kona Grill - Minnetonka. As a key member of our kitchen staff, you will be responsible for maintaining the highest standards of cleanliness and sanitation in our kitchen.About the Role:The ideal candidate will have experience working in a...