Global Commercial Operations Coordinator

2 weeks ago


Miami, Florida, United States Apple Leisure Group Full time

Apple Leisure Group (ALG) is a prominent entity in the travel and hospitality sector, renowned for delivering exceptional leisure travel experiences across various global destinations. As a key player in North America's integrated travel and leisure management landscape, we oversee every aspect of vacation planning, ensuring a seamless journey for our guests.

As a vital member of our team, the International Commercial Administrative Associate will play a crucial role in supporting the company's international sales and commercial functions. This position involves the meticulous coordination and administration of international transactions, adherence to regulatory processes, and fostering effective communication between internal teams and external partners.

Key Responsibilities:

  • Manage and process international invoices from initiation through to completion.
  • Collaborate with various teams to guarantee timely and precise payments within budget constraints.
  • Identify and resolve any issues related to payment delays or discrepancies.
  • Prepare and validate all required documentation for incoming invoices, ensuring thorough review and proof of performance.
  • Ensure compliance with corporate policies and procedures.
  • Maintain comprehensive records of all international transactions and budgets.
  • Act as the primary liaison for international clients and partners regarding payment statuses, production details, and general inquiries.
  • Coordinate with internal departments, such as accounting and finance, to address any concerns raised by the international sales team.
  • Assist in the preparation of financial reports pertaining to international sales and expenditures.
  • Process international payments and manage currency conversions as needed.
  • Monitor accounts payable and follow up on outstanding payments to international partners.
  • Provide administrative support to the international sales team, including the creation of presentations, reports, and sales materials.
  • Analyze data and generate reports to support international sales strategies.

Qualifications:

  • Fluency in both English and Spanish is required.
  • A Bachelor's degree is preferred.
  • Proficiency in Microsoft Office Suite, particularly advanced Excel skills.
  • Excellent organizational abilities with a strong capacity to multitask.
  • Outstanding verbal and written communication skills.
  • Ability to thrive in a fast-paced, dynamic work environment.
  • Exceptional attention to detail and strong problem-solving capabilities.

At ALG, we prioritize the well-being of our colleagues and guests, fostering a culture of belonging and care. Our commitment to diversity and inclusion ensures that every individual can bring their authentic self to work. We are dedicated to providing a supportive environment where our employees can flourish.

Benefits:

  • Travel perks and benefits associated with ALG and Hyatt.
  • Comprehensive medical, dental, and vision insurance.
  • Basic life insurance coverage.
  • Short- and long-term disability benefits.
  • Paid parental leave.
  • Travel discounts and deals.
  • Generous paid time off and holiday policies.
  • 401(k) plan with company matching.

We are proud to be an equal opportunity employer and maintain a drug-free and tobacco-free workplace.



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