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Global Commercial Operations Coordinator

2 months ago

Miami, Florida, United States Apple Leisure Group Full time

Apple Leisure Group (ALG) is renowned for delivering exceptional leisure travel experiences across the globe. As a leading entity in the travel, hospitality, and leisure management sector, we oversee every aspect of vacation planning, ensuring a seamless journey for our guests.

As a vital member of our team, the International Commercial Administrative Associate will play a key role in supporting our international sales and commercial operations. This position is essential for ensuring smooth coordination and administration of global transactions, adherence to regulatory processes, and fostering effective communication between internal teams and external stakeholders.

Key Responsibilities:

  • Manage and process international invoices from initiation through to completion.
  • Collaborate with various teams to guarantee timely and precise budget payments.
  • Identify and resolve issues related to payment delays or discrepancies.
  • Prepare and validate all required documentation for incoming invoices, including thorough reviews of submissions and proof of performance.
  • Ensure compliance with corporate policies and procedures.
  • Maintain detailed records of all international transactions and budgets.
  • Act as the primary liaison for international clients and partners regarding payment statuses, production details, and general inquiries.
  • Coordinate with internal departments such as accounting and finance to address any concerns raised by the international sales team.
  • Assist in the preparation of financial reports related to international sales and expenditures.
  • Process international payments and manage currency conversions as needed.
  • Monitor accounts payable and follow up on outstanding payments to international clients.
  • Provide administrative support to the international sales team, including the preparation of presentations, reports, and sales materials.
  • Analyze data and generate reports to support international sales strategies.

Qualifications:

  • Fluency in both English and Spanish is required.
  • A Bachelor’s degree is preferred.
  • Proficiency in Microsoft Office Suite, particularly advanced Excel skills.
  • Excellent organizational abilities with a strong capacity to multitask.
  • Strong verbal and written communication skills.
  • Able to thrive in a fast-paced, dynamic environment.
  • Exceptional attention to detail and robust problem-solving capabilities.

At ALG, we prioritize a culture of belonging and care, where our colleagues are treated like family. Our commitment to diversity and inclusion is reflected in our global teams, which represent a rich tapestry of cultures, backgrounds, and identities.

Benefits:

  • Travel perks and benefits for both ALG and Hyatt.
  • Comprehensive medical, dental, and vision insurance.
  • Basic life insurance coverage.
  • Short- and long-term disability benefits.
  • Paid parental leave.
  • Travel discounts and deals.
  • Generous paid time off and holidays.
  • 401(k) plan with company matching.

We are proud to be an equal opportunity employer and maintain a drug-free and tobacco-free workplace.