Maintenance Scheduler

1 week ago


Jacksonville, Florida, United States Allied Reliability Full time

Position Overview:

The primary role involves the development and oversight of the Computerized Maintenance Management System (CMMS), including the planning and scheduling of maintenance tasks, and ensuring the availability of necessary parts as per site requirements.

Production and Quality Focus:

Participate in regular meetings and follow guidance from the Maintenance Superintendent to prioritize maintenance activities for both short and medium-term objectives.

CMMS Management:

Oversee the CMMS platform, creating detailed job plans that encompass safety protocols, required personal protective equipment (PPE), labor, materials, tools, estimated durations, best practices, and specifications.

Ensure that maintenance documentation is organized and easily accessible, avoiding reliance on ad-hoc storage solutions.

Revise routes and job plans based on feedback from trades personnel and maintain comprehensive equipment history within the CMMS.

Engage with maintenance staff to address recurring issues effectively.

Reliability Coordination:

Collaborate with reliability teams to ensure that all reliability routes, standards, and tolerances are up-to-date.

Work Scheduling:

Prepare maintenance work schedules for the upcoming 3 to 14 days, aiming for over 75% of team members' work hours to be fully scheduled.

Strive to have 80-90% of all tasks ready for scheduling one week in advance, with at least 50% of the following week’s tasks prepared.

Work closely with leadership to understand job requirements and ensure timely completion.

Communicate with vendors and external contractors for necessary maintenance or repair services.

Parts Management:

Identify required parts and materials for maintenance tasks, coordinating with stores for job kitting.

Order non-stock items for work orders to facilitate Just-In-Time (JIT) completion.

Downtime Analysis:

Review daily downtime reports and actively participate in Root Cause Failure Analysis (RCFA) team activities to identify and implement solutions for failures.

Key Performance Indicators (KPIs):

Generate planning and CMMS reports, distributing them weekly in accordance with established KPIs.

Essential Skills and Competencies:

Demonstrated leadership in safety practices.

While trades certification is advantageous, it is not mandatory.

A foundational understanding of mechanical, electrical, and reliability principles is essential.

Exposure to on-site vendor training sessions covering lubrication, fasteners, hydraulics, PLCs, controls, etc., is beneficial.

Proficiency in CMMS, Oracle, and Microsoft Word/Excel is required.

A self-motivated individual with high standards and the ability to collaborate effectively within a team to achieve plant objectives.

Excellent communication skills are crucial.

Success Factors:

It is vital for planning personnel to work closely with mechanical, electrical, and reliability trades.

Collaboration with the trades group is essential as they develop and refine preventive maintenance (PM), predictive maintenance (PdM), and corrective maintenance (CM) strategies; their engagement is critical to the success of this role.

Active participation rather than delegation is key to effective performance.


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