Administrative Assistant

4 weeks ago


Fairmont, West Virginia, United States Pierpont Full time
Job Title: Administrative Assistant - Health Sciences

Pierpont Community & Technical College is seeking a highly organized and detail-oriented Administrative Assistant to join our team in the School of Health Sciences. As a key member of our administrative staff, you will provide exceptional support to our Dean, program coordinators, and faculty, ensuring the smooth operation of our office.

Key Responsibilities:
  • Manage the day-to-day activities of the School of Health Sciences office, ensuring efficient and effective workflow.
  • Provide professional communication to all parties, including students, faculty, and staff.
  • Supervise work study students and provide guidance and support as needed.
  • Assist with budget management, including monitoring expenditures and making recommendations for adjustments.
  • Coordinate travel arrangements, prepare requisitions, and process transactions.
  • Develop and maintain filing systems, including records control and data entry.
  • Prepare contracts, agreements, and other documents as needed.
  • Coordinate program advisory board meetings, including invitations, RSVPs, and refreshments.
  • Record and type meeting minutes, including advisory board and school meetings.
  • Assist with accreditation reports and site visits.
Requirements:
  • Associate's degree and at least 2 years of clerical or administrative experience, or an equivalent combination of education and experience.
  • Excellent communication and organizational skills, with the ability to work in a fast-paced environment.
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook.
  • Ability to maintain confidentiality and handle sensitive information.
Working Conditions:

The successful candidate will work in a typical office environment, with frequent oral communication with students and colleagues. Moderate physical activity is required, including standing, sitting, and walking for brief to long periods.



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